The Minutes of the Meeting held on Wednesday 26th March 2008 at 7.30pm
in Winkleigh Community Centre

1.3.8: Juliet Bidgood: NEAT consultants.

Ms Bidgood gave Cllrs an update on actions taken to date regarding the preparation for the development Brief for Winkleigh Airfield. Cllrs were advised that the first stages are now in progress which will involve evidence gathering, a site appraisal, public consultations and the reviewing of planning Policy context. Cllrs were given an outline of the whole process and were advised that this stage of the process should conclude at the end of May with the intention to be ready to tie into TDC's Core Strategy in the Autumn. Ms Bidgood stated that they are not only looking at the Airfield itself but also how it fits in with Winkleigh's long term future.
Cllrs asked a number of specific questions of Ms Bidgood. Ms Bidgood stated that as part of the process NEAT will be looking at TDC's current policies for Winkleigh Airfield (WINK1) and see how effective they are prior to making recommendations to TDC. Ms Bidgood stated that TDC are taking the lead in this process and that SWRDA have pulled back at this stage adding that NEAT are viewing SWRDA as one of a number of landowners on Winkleigh Airfield. Ms Bidgood advised that NEAT are liaising with TDC, DCC, Parish Council, Landowners and people with specialist knowledge such as heritage, environment, wildlife groups in addition to the local community.

Cllrs agreed to invite Juliet Bidgood to the May meeting to receive a further update.

2.3.8 Reports

Cllr Bowers reported on the recent TDC planning Training. The Clerk advised that she had now received electronic copies of the papers provided at the course available on request.

Cllr Johnson reported that there was local concern regarding the safety of 3 young ladies walking with pushchairs on the road to Four Seasons as there is no footpath.

Cllr Cooper reported that CCOWS and the Pre-School had met with DCC to establish the value of the site. Costs to the Pre-School are very high and they have asked DCC to re-value the pre-school site independently of the Community Centre. Cllr Cooper advised that there are concerns that CCOWS would have difficulty taking over the Community Centre if the Pre-School are no longer part of the project.

3.3.8 Clerks Reports

The Clerk reported the closure of the road from Tinkers Cross to Berners Cross from 14th-18th April inclusive

4.3.8 PLANNING

A) Returned from TDC

a) 1/0001/2008/FUL: Demolition of existing garage & replacement with new garage, Winkleigh Court: REFUSED
b) 1/1460/2007/LBC: Installation of secondary glazing, Garden Square Cottage, High St. Winkleigh:
Approved
c) 1/0033/2008/FUL: Two storey rear extension with two solar panels on existing garage, 53 Westocts Drive, Winkleigh : Approved

B) New Applications

a) 1/1190/2007/FUL: Erection of 4 No. employment (B1, B2 B8) Units with associated car parking and external works, Winkleigh Airfield Winkleigh Devon EX19 8DR: The Clerk read out a letter of response from the Agents to a number of queries raised by the PC. Cllrs discussed various aspects both in support and objections at length. Following debate Cllr Hodgson proposed that this application be approved adding that Winkleigh Parish Council feel that this development would put a burden on the social infrastructure of the village and would request a considerable financial contribution to offset some of the impact - 2nd Cllr J.Turner: voting FOR: Cllrs J.Turner, Hodgson, Cooper, Judge & Griffiths (5) AGAINST: Cllr Bowers (1): ABSTENTION: Cllr Johnson: MOTION CARRIED. Cllr Stutt also abstained from vote.

b) 1/0211/200/CPE: Application for certificate of lawfulness in respect of occupation of Hillford Glen, Winkleigh, EX19 8DL
c) 1/0260/2008/CPE: Application for certificate of lawful development, Buildings and Yard at Hillford Glen, Berners Cross, Winkleigh, EX19 8DL
Cllr J.Turner proposed that Winkleigh Parish Council respond that the statements made by the applicant regarding their occupancy can be confirmed - 2nd Cllr Hodgson: A.I.F. MOTION CARRIED.

d) 1/0078/2008/FUL: UPVC Conservatory, 47 Westcots Drive, EX19 8JW: Cllr Bowers proposed approve- 2nd Cllr J.Turner: A.i.f: MOTION CARRIED: APPROVED.

5.3.8. FINANCE

Cllrs were advised that the Non-domestic rates bill for the cemetery for 2008/9 will be £374.22 paid in 2 instalments via Direct Debit.

Cllr J.Turner proposed that the following payments be authorised:

D.R.Tindall ( Repairs to Cemetery Bungalow as per quotation) £ 335.00 cheq 1238
DAPC ( LCR) £ 13.50 1239 N.Bullen ( Clerks Salary + expenses March 2005) £ 441.13 1240
Community Centre (Hire) £ 39.00 1241
EDF Energy ( Electricity for xmas lights) £ 114.83 1242
2nd Cllr Hodgson: A.i.F. MOTION CARRIED.

6.3.8 Current business matters

a) Discussions on Clerks Reports
Cllrs agreed that a number of outstanding issues on the Clerks report need to be chased up. Cllr J.Turner requested that the PC contact DCC again stating that the flooding to the road between the Cemetery and the Sports centre remains a problem and requesting attention . The Chairman proposed that the PC write to TDC stating that there is a clear danger to pedestrians requiring access to Winkleigh Cross and requesting that the address the problem with the lack of a footpath as a matter of urgency - 2nd Cllr J.Turner: A.I.F: MOTION CARRIED.

b) Winkleigh Development Brief
Cllrs had received an update from Juliet Bidgood earlier in the meeting. Cllr J.Turner proposed that the meetings of the Steering Group are advertised and that members of the public are allowed to attend & listen to discussions - 2nd . Cllr Hodgson: A.i.F: MOTION CARRIED.

c) Public Toilets on Castle Street Cllr Bowers
Cllr Bowers advised Cllrs that there have been further complaints of anti-social behaviour and vandalism around the public Toilets on Castle street and gave an update on her investigations into the possibility of locking the toilets at night. Cllr Bowers advised that the police had delivered Neighbourhood watch literature to residents and that no further action could be taken until PC Rowland reports back to the Parish Council on this matter. The Chairman advised that he had met PC Rowlands who had said he was prepared to meet with interested parties to look at an appropriate area for the youths to congregate and will attend the April PC meeting.

d) Working Party
Cllr Hodgson proposed that the PC write to Mr Don Blake as Treasurer of the Working Party (copies to all known committee members) requesting that the funds currently held by the now disbanded committee be released to be allocated directly for improvements to the war memorial on the Airfield adding that the funds would not be taken as PC funds. Notices to be placed in the notice boards advising the community of the PC's intentions and giving 28 days for the opportunity to comment on the proposal. Further that the PC write to Mr Ron Fletcher of the Royal British Legion requesting their assistance in facilitating this - 2nd Cllr Bowers: A.i.f. MOTION CARRIED.

e) DCC Traffic calming
i) The Clerk advised Cllrs of the response to their request at the last meeting informing them that DCC had advised that severing the road would cost between £5,000 and £10,000 and also advised of the requirements of an acceptable consultation process.. Cllr Hodgson stated that the PC had not made any proposal stating that they wished the road to be closed and not enough discussion had taken place to proceed with this issue at this time. Following discussions Cllr Bowers proposed that Winkleigh Parish Council agree in principal to commencing a consultation process on the options available for traffic control from Seckington Cross through Torrington Road and Townsend Hill to the Bypass - 2nd Cllr Hodgson - A.i.f:

ii) The Clerk advised that she had received two letters from residents concerned about the location of the new bus stop at Seckington Cross. Cllr Hodgson proposed that the PC forward the letters to DCC requesting a response and that the complainants are informed of the PC's actions and advised that the PC had no part of the decision of the bus stop location and that queries should be made to DCC- 2nd Cllr Johnson: A.i.F: MOTION CARRIED.

7.3.8 NEW BUSINESS

a) Cemetery Bungalow
Moved to part II

b) County Committee Locality Budget
Cllr Bowers proposed that the PC write to Cty Cllr Rawlinson querying the deadline for applications for funding through the above scheme advising that Winkleigh PC have a number of worthy projects under consideration but that there are not enough details at this point- 2nd Cllr Johnson: A.i.F.: MOTION CARRIED.

c) Boundary Commission Review of Local Government in Devon
Cllrs had received a number of communications from DCC ,DAPC and TDC regarding the above consultation in respect of Unitary Authority bid. The Chairman stated that he believed there was not enough time or information available for the PC to fully consider the request. Cllr Hodgson proposed that Winkleigh Parish Council raise their concerns regarding the time frame and the lack of available information but respond that Winkleigh Parish Council fully support TDC's objective of supporting " whichever option maximises efficiencies for local tax payers whilst giving people high quality services that reflect local needs" - 2nd Cllr J.Turner: A.i.F: MOTION CARRIED.

PUBLIC PERIOD II

8.3.8 .LETTERS AND CORRESPONDENCE.
There were a number of magazines & circulars for Cllrs to examine.

PART II

Cllr P.Johnson proposed that due to the immediate urgency of the situation at the Cemetery Bungalow Mr Tindall is requested to attend and address the following:

1. Ventilation bricks throughout need reinstated
2. Strip the ceiling from the main bedroom and asses individual parts
3. Report back to the PC with information detailing actions required and financial implications.

- 2nd Cllr Bowers: A.I.F. MOTION CARRIED.

The meetings was declared closed at 10.29pm.