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4.6.7 CURRENT BUSINESS MATTERS
a) Discussions on Clerks Report
Cllrs had already received a full copy of the Clerks report.
The Clerk reported that since the publication of the report she had
spoken to Mr Ware in connection with the remaining parts of the removed
seat from the Ring 'o' Bells site as requested. She reported that Mr
Ware had stated that the remaining leg supports were in a very poor
condition and repair would not be financially viable. Cllrs agreed to
dispose of the remaining parts.
Cllr Bowers requested that a further item be added to the work list
for the parish lengthsman visit requesting that he be asked to look
at clearing the silt at the bottom of Shute Lane.
b) Cemetery Ground management (05/07)
All Cllrs had previously been issued with a draft set of documents in
connection with the management of the Burial Ground for consideration
prior to the meeting. Cllr Hodgson addressed the PC explaining that
there are a number of issues that need address. Cllr Hodgson stated
at this point that he believed the whole system should be reviewed annually.
Each issue was addressed individually:
i) Notice : It was proposed by Cllr Hodgson that the PC formally adopt
the new notice for the board on the Cemetery grounds- 2nd Cllr J.Turner:
All in favour: MOTION CARRIED
ii) Procedure: Cllr Hodgson alerted Cllrs to No4 a-d advising that
special attention needed to be given to these points as it would ensure
that all formal matters are raised at a PC meeting as Winkleigh Parish
Council has responsibilities as a Burial Authority. Cllr Gledhill queried
if there would be a problem with the PC only meeting once a month. Cllr
Hodgson responded that the system itself would remain unchanged and
the records would be presented to the PC monthly for information and
formal reocrding. It was proposed by Cllr Hodgson that Winkleigh Parish
Council formally adopt the new Parish Council procedure - 2nd Cllr Bowers:
All in favour: MOTION CARRIED.
iii) Terms & Conditions: Cllr Hodgson explained that he had prepared
the draft terms & Conditions to act as an information pack to all
users of the Cemetery at Winkleigh advising that he had liaised with
other local Burial Authorities when drafting his proposals. One amendment
was made to NO 7. Cllr Hodgson proposed that Winkleigh Parish Council
adopt the new Terms, Conditions & Rules - 2nd Cllr J.Turner: all
in favour: MOTION CARRIED.
iv) Fees : Cllr Hodgson advised that the draft proposal for fees shows
a large increase from last year explaining that until recently TDC paid
a Concurrent Function Grant to the PC to assist with the running of
the Cemetery which had allowed the fees to remain low. Cllr Hodgson
explained the background research he had completed prior to his proposal.
Cllr Gledhill queried what losses the PC had made on the Cemetery grounds
in recent years. Cllr Hodgson responded that since the termination of
the CFG there may have been a loss but that in his opinion the Cemetery
is provided as a service to the community and not run as a business.
Cllrs debated these issues in detail. Following discussions Cllr Gledhill
proposed that the PC adopt new fees as proposed with a full review next
year - 2nd Cllr J.Turner: all in favour: MOTION CARRIED.
v) Markers: Cllr Hodgson informed Cllrs that a formal system for the
marking of graves is required and produced for Cllrs a sample plastic
marker. Following discussions Cllr agreed to consider and discuss at
the next meeting.
vi) Spoil: Cllr Hodgson advised Cllrs of the need for a collection point
for any surplus soil & grass cuttings etc. advising that consecrated
soil can not be removed from a Cemetery without the appropriate license.
Cllr Hodgson the gave out copies of a diagram showing what he believed
would be required. Cllrs were advised that the initial estimate for
costs would be £1,300. Cllr Gledhill queried the requirements
for a formal construction stating that he was concerned about the costs
involved and proposed that the PC postpone a decision on this issue
until Cllrs had had an opportunity to visit the site and consider the
option available - 2nd Cllr Johnson: all in favour: MOTION CARRIED.
Cllr Bowers asked that Cllr Hodgson be congratulated for his work on
this project.
c) Parish Plan/Land Use (6)
The Chairman had previously issued a copy of the feedback from TDC following
the extraordinary meeting on 20th June and advised Cllrs that TDC will
consider this list as the PC's priority unless further issues are added.
Cllr J.Turner said he was concerned about the production of the Development
Brief for Winkleigh Airfield stating that currently there are 2 representatives
and he felt the whole PC should be involved with negotiations . Cllr
J.Turner stated that he felt Gerrydown Business Park was a specific
problem and said that if the PC wait until the production of the LDF
there would be no development until at least 2010. He stated that this
issue is separate from the LDF and that Winkleigh PC should be dealing
directly with TDC's Planning department as a number of issues have already
been raised and work has been ongoing since the production of the Local
Plan. Cllr Gledhill strongly agreed with this point and said that Industrial
Development on the Airfield is vital for Winkleigh and the PC should
be handling this as a priority.
The Chairman said to Cllrs that the PC need to consider if the issue
with Gerrydown Business Park is a Parish Plan issue or a Development
Control Issue adding that if the full PC wanted to be involved an extraordinary
meeting would need to be held. Cllr J.Turner responded that he was clear
that the PC need to be talking directly with the Planning Department
in connection with Gerrydown outlining some of the history behind this
issue. The Chairman said that it was essential that the PC identify
who at TDC is responsible for handling development issues such as Gerrydown
following the production of the current Local Plan. Following further
discussions Cllr J.Turner proposed that the PC write to the Director
of Planning requesting clarification on the status of Gerrydown Business
Park and requesting a meeting at Winkleigh to discuss- 2nd Cllr Johnson
: all in favour: MOTION CARRIED. The Chairman added that the PC have
a number of other development control issues such as 'The Orchards'
that should be on the agenda for this meeting.
The Chairman referred to Cllr J.Turner's earlier comments regarding
the production of a Development Brief for Winkleigh Airfield and asked
the Cllrs to consider how they would like to be involved asking the
Cllrs for heir aspirations for the Development Brief. Cllr Hodgson said
that it is difficult for 2 representatives on any group to speak on
behalf of the Parish Council as the PC can only act as a body and must
follow formal resolutions. Decisions at separate (non PC) meetings can
not be taken by representatives unless a formal resolution has already
been taken by the PC. Cllr Hodgson stated that it can be very difficult
for representatives as for example the PC points raised in connection
with Gerrydown may be contrary to TDC and possibly SWRDA's view . The
Chairman suggested that representatives from the other groups involved
(SWRDA/TDC) attend a PC meeting to discuss their position & aspirations.
Cllr Johnson stated that he believed that the Gerrydown issues are fully
investigated and concluded first as this would influence greatly the
next step in the Development Brief process. Cllr Bowers stated that
the PC need to be firm and specific about what Winkleigh wants adding
that it would be pointless to meet with these bodies until the Gerrydown
issue has been resolved.
d) The Orchards (03/07)
The Clerk advised that she has had no communications from TDC in connection
with 'The Orchards'. Cllr Bowers advised that she had spoken with the
Development Control Manager on 12th June and had been advised that there
was a meeting with the legal department and Ms Skinner had agreed to
ring back. No response had been received. Cllr Bowers proposed that
a letter is sent to Lisa Skinner asking for the results of deliberations
with the Legal Department in connection with 'The Orchards' and a detailed
account of the outcome- 2nd Cllr J.Turner: All in favour: MOTION CARRIED.
e) Cemetery Bungalow front door (06/07)
Cllr Johnson informed Cllrs that he had been investigating prices for
a replacement front door for the cemetery bungalow. Cllrs were advised
that due to the size a door would have to be made. A quote had been
received by the Clerk and this matter was moved to Part II for discussion
later.
f) Cemetery Bungalow Sewerage
The Clerk read to Cllrs the e-mail received from the Environment Agency.
Cllr Johnson said that the camera tests showed that there is a problem
with the pipe-work , dye tests had been carried out by the Environment
Agency with no problems reported and recent weather conditions have
given the system a fair test and no problems have been identified. Cllr
Hodgson said that that PC had previously requested quotes for the replacement
of the pipe-work and that only one quote was received which was considered
too expensive. Cllr discussed at length.
Following discussions Cllr N.Turner proposed that as the requested clarification
from the EA in connection with last months proposal had not been received
the PC are not in a position to proceed with the last proposal - 2nd
Cllr Bowers: all in favour: MOTION CARRIED.
Following a further lengthy debate it was proposed by Cllr J.Turner
that quotes for the design and building of a pipe-work system from the
cemetery bungalow to the existing tank - and further to address rain
water from guttering to be diverted away from the sewerage system in
line with current environmental legislation - 2nd Cllr Bowers: 6 for,
1 against: MOTION CARRIED.
The Chairman addressed Cllrs and asked that due to time constraints
Cllrs consider which of the agenda items could be moved to the next
meeting. Cllr N.Turner responded that he was concerned that not enough
business is concluded at the monthly meetings which is leading to longer
agendas and work not getting done and that the PC needed to try to address
all the agenda items. The Chairman responded that he did not think that
any quality work can be done after 10.30pm . The Cllrs discussed for
some time. It was agreed that the Cllrs would continue with the meeting
as per the agenda.
g) Parking on Exeter Road/A3124 junction ( 06/07)
Cllr N Turner said that he would draft a letter to road users as agreed
at the last PC meeting for Consideration at the next meeting.
Cllr Bowers added that it is not just individual parking issues as there
is a problem from the Garage.
h) Litter bin provision ( 06/07)
Cllrs agreed that an audit needed to take place to consider the provision
of litter bins in the Parish. This item was moved to the July agenda.
i) Conservation (01/07)
Cllr Bowers advised that issues with properties at Folley corner and
on Castle Street have been ongoing for some time with no action by TDC.
Cllr Bowers advised that she has been in contact with the District Councillor
and with Lewis Andrews at TDC and that she will organise photos and
follow this issue up with TDC.
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