Present: Cllrs Bowers, Johnson, Gledhill, Griffiths, J.Turner, Judge, Holman, N.Turner & Hodgson

Apologies: Cllr Stutt

Cllr Bowers as Vice Chairman took the Chair for the meeting in the absence of Cllr Stutt.

The minutes of the AGM held on 16th May 2007 were confirmed and signed as a correct record.

S2.5.7 Clerks Reports

Cllrs had already received a full report on all ongoing business from the Clerk. New information:

TDC Enforcement: The Clerk reported that TDC's Enforcement officer had visited the site off Eggesford Road regarding the unauthorised occupation. Cllrs were informed that the occupier has been given the opportunity to apply for planning consent and a planning contravention letter has been issued.

Police: Cllrs had already been issued with a copy of the Police newsletter, a copy to be posted in the notice-boards.

DAPC: The Clerk advised Cllrs of a new DEFRA consultation document "on implantation of the right to apply for orders to extinguish and divert public rights of way, and associated rights of appeal" with a response deadline of 31st August.

Public Period
Mr De Louvois from Winkleigh Footpath Group addressed the Parish Council with regard to Shute Lane. Cllrs were advised that there are legal difficulties with registering as a Public Footpath and stated that the only way to preserve it is to keep it cut back, tidy and free from litter. Cllrs were further informed that the Footpath Group claim no responsibility for Shute Lane but that they had been working on tidying the lane. Mr De Louvois advised that the lane had been cleared to allow water to flow freely to the gully but that there is a large amount of silt that requires removal adding that this would be best done with a JCB or similar equipment. Cllrs were stronglk advised to be vigilant about fly-tipping on Shute Lane as there has already been some instances of this.
Mr De Louvois again addressed the Council with regard to Footpath no 22 at the bottom of "The Orchards" Winkleigh. He reported that he had visited the site and was very pleased with the progress being made and could see that there was a great improvement. Mr De Louvois suggested that a final visit during the wet winter months would be required.

The Chairman thanked Mr De Louvois and Winkleigh Footpath Group for their efforts. It was agreed that a formal letter of thanks be sent to the group.

S3.6.7. PLANNING

A) Returned from TDC

a) 1/0357/2007/FUL: Erection of timber stable block, Land adjacent to Bethams Bungalow, Stable Green, Wembworthy: APPROVED

B) New Applications

a) 1/0436/2007/FUL: Proposed revised roof and bay windows ro Bedroom 2, replacement porch to include W/C and thatch roof to front porch, Hill View Lane to Watermead, Hollocombe : APPROVED : All in favour

b) 1/0584/2007/FUL: Proposed new bungalow, 58 Westocts Drive Winkleigh : Cllr Hodgson said that the parish council had considered 3 applications for this site in previous months and that he believed that his original comments stand . It was proposed that this application be REFUSED on the grounds of increased density in an already high density estate, lack of amenity space and the loss of a turning point: 2nd N.Turner : all in favour: MOTION CARRIED: REFUSED

Cllr J.Turner proposed that the PC request that this application be "called in" for consideration by the Plans Committee - 2nd Cllr Holman : all in favour. MOTION CARRIED
.

S4.6.7. FINANCE

a) Annual Audit

The Councillors had been previously issued with a full copy of Winkleigh Parish Council's Accounts for the financial year ending 31st March 2007 for consideration prior to the PC meeting.
It was proposed by Cllr Hodgson that Winkleigh Parish Council formally approve and adopt the financial statement as presented to them by the Clerk - 2nd Cllr J.Turner : all in favour : MOTION CARRIED.

b) Receipts and Payments

The Clerk advised of two cheques issued since the last meeting and requested ratification from the Parish Council for the minutes:

1) Chamerlain Doors: £105.75 : Urgent repairs at the Cemetery Bungalow to the garage doors. Authorised by the Chairman to issue as emergency. Cheque no 1191 issued 23/5/7.

2) Hedgerow Print: £100.00. Pledge of £100 agreed by Winkleigh PC in February 2006 but awaited submission of invoice. Invoice received and cheque 1192 issued 6/6/7.

Cllr G.Holman proposed ratification of the above payments - 2nd Cllr J.Turner: all in favour: MOTION CARRIED.

The following payments were received since the last meeting :

DAPC (Training refund) £ 90.00
W.Carne ( Burial fees) £ 25.41
W.Carne (Burial fees) £172.78

The following payment were presented for authorisation:

Winkleigh Community Centre (Hire) £ 20.00 Cheque 1193

It was proposed by Cllr Holman and seconded by Cllr J.Turner that the above cheque is approved - all in favour: MOTION CARRIED.

S5.6.7. Election of Officers and Representatives on other bodies:

Councillors considered the 10 identified responsibilities and nominated, voted and formally agreed the following :

a) Playing Fields Committee : Cllr John Turner
b) Village Hall Committee : Cllr John Turner
c) Area Advisory Group (TAAG): Cllrs Bowers, Holman & Johnson
d) Emergency Plan : Cllr Cooper
e) Internal Auditor: Cllr Judge
f) Pre-School / Primary School: Cllrs Cooper & Nicholas Turner
g) Community Centre (CCOWS): Cllrs Hodgson & Griffiths
h) Chulmleigh Patient Practice Group Cllrs Gledhill & Holman
i) Cemetery Grounds & Burial management Cllrs J.Turner, Hodgson, Judge& Cooper
j) Cemetery Bungalow management Cllrs Stutt, Bowers , Judge & Johnson

S6.6.7 CURRENT BUSINESS

a) Discussions on Clerks Reports

The Clerk advised Cllrs that she had received an offer from Sherri Henry of DCC Highways to meet with representatives of the PC to discuss outstanding lengthsman works in the Parish. Cllrs Cooper, N.Turner & J.Turner expressed an interest in meeting with DCC. The Chairman stated that she was very interested in addressing these issues and agreed to liaise directly with Ms Henry to arrange a date.

The Chairman stated that she was concerned about a number of issues listed in the Clerks Report that were now in the hands of DCC and no progress was being made. She further suggested that as Cty Cllr Rawlinson has said that he would attend the July PC meeting the PC should give him a list of these outstanding matters and ask him to investigate. Cllrs agreed and added that any further matters arising at this meeting should also be forwarded to Cllr Rawlinson.

b) Cemetery Ground management (05/07)
Cllr Hodgson gave a brief history of the Cemetery grounds. Cllrs were advised that he and Cllr J.Turner had been working with the Clerk to produce a draft set of rules, regulations, terms & conditions and procedures for the running of the Burial ground. Cllr Hodgson advised that the draft documents would come before the full council for consideration but that all Cllrs will be issued a copy prior to the meeting adding that it was anticipated that the draft document would be available for the meeting on 27th June.

Cllr Hodgson informed Cllrs that during the review of the burial records and associated documents a number of anomalies were identified including incorrect entries in the records and the plan. The Clerk had investigated the anomalies and reported her findings in writing. Cllr Hodgson advised that as the Parish Council is the Burial Authority any amendments to the Official records must be approved by them.

The Councillors were given the full investigation details for each amendment prior to the request for authorisation. The full background to each individual entry will be held on record by the Clerk in case of future query.

1) Ronald W Glover plot 651 : Council resolution required to enter into Register of Graves and to alter plot number in Burial Register: Proposed Cllr Hodgson, 2nd Cllr J.Turner : all in favour. MOTION CARRIED.
2) Frank E Hebb plot 652: Council resolution required to enter into Register of Graves and alter plot no in Burial Register : proposed Cllr Hodgson, 2nd Cllr N.Turner: all in favour: MOTION CARRIED.
3) Kathleen Mouubray plot 898: Council resolution required to enter information into Register of Graves & Burial Register as an addendum (out of order of burials) : Proposed Cllr Hodgson, 2nd Cllr J.Turner: all in favour: MOTION CARRIED.
4) Thomas Knight plot 791: Council resolution required to enter information into Register of Graves & Burial Register as an addendum (out of order of burials) : Proposed Cllr Hodgson, 2nd Cllr J.Turner: all in favour: MOTION CARRIED.
5) G.T.Issacs plot 908: There are no records on file for this burial and onsite is inclear. It was proposed by Cllr Hodgson and 2nd By Cllr Judge that the PC must assume that this space is taken unless proven otherwise: all in favour: MOTION CARRIED.
6) Curtis ashes plot 3 : No records of interment. Map and onsite indicate ashes interment. Council Resolution required to enter any available information into Official Registers _ proposed Cllr Hodgson, 2nd Cllr Griffiths: all in favour: MOTION CARRIED.
7) R Smith ashes plot 4: No records of interment. Map and on site indicate ashes interment. Council resolution required to enter any available details into the Official Registers: Proposed Cllr Hodgson, 2nd Cllr Griffiths: all in favour: MOTION CARRIED.

Cllr Hodgson stated that he intended to put forward specific proposals on the procedure for Burial Record entries when the Council consider the draft new terms & Conditions. He stated that he felt that as the Parish Council are the Burial Authority any entry into the Official Burial Records should be presented to Council for formal authorisation.
Cllr Gledhill queried the fees for burial services in Winkleigh Cemetery compared to the maintenance costs due from the Parish Council for the Burial grounds. The Clerk gave details of the income/expenditure for the Cemetery Grounds for financial year 2006/7. Cllr Hodgson stated that a review of the fees would be included during consideration of the new terms& conditions of the Cemetery.

c) Parish Plan/Land Use (6)
The Chairman advised that Cllr Stutt had had a pre-meeting with TDC Officers to discuss the extraordinary meeting on 20th June 2007 . Cllrs were advised that the agenda had been drafted and the Chairman read to Cllrs the notes issued by Cllr Stutt for the agenda. The Chairman added that Cllr Stutt had requested that Cllrs re-examine their Parish Plans prior to the meeting to allow a full discussion.

d) Shute Lane (01/07)
The Clerk reported that she had spoken to Redrow Homes requesting a meeting as instructed by the PC and gave a detailed report on her discussions with Mr Pratt. Cllrs were advised that Redrow Homes have clearly stated that they do now own Shute Lane and have no plans for any works to the lane following the PC & TDC's objections to their proposed improvement scheme adding that there is a planting strip between the development site and Shute lane that will not be developed. Cllrs were also advised that Redrow Homes have stated that each property against Shute Lane will have a clear boundary indicated by a post & wire fence and suggested that Cllrs obtain independent confirmation of this by checking with the Lang Registry and visiting the site itself. Cllr Hodgson stated that the statements from Redrow and the opportunity to check their accuracy clearly shows the PC that there are boundaries to the properties which was the main concern of the parish council.

Cllrs then discussed the draft "welcome to Winkleigh" letter circulated by Cllr Bowers. It was proposed by Cllr Hodgson that the draft letter be adopted with two amendments and issued to new residents as and when the properties are occupied- 2nd Cllr Cooper: all in favour MOTION CARRIED. The Clerk was instructed to print copies of the letter and that Wendy Mondy has WWW.Information Directories which will be delivered at the same time.

e) The Orchards (03/07)
Cllr Bowers read out a letter from Wendy Mondy highlighting a number of concerns in connection with 'The Orchards' development. Cllrs were advised that Cllr Bowers had spoken to Lisa Skinner at TDC and been advised that the enforcement officer had visited the site and that there was a meeting with the District Council Solicitor on Friday. Cllr Hodgson proposed that this is adjourned until the meeting on the 27th June when more information should be available - 2nd Cllr Johnson: voting 7 for, 0 against, 2 abstentions: MOTION CARRIED.
Cllr Gledhill queried if a response to WPC's letter had been received from the Chief Executive and was advised by the Clerk that she had not received anything but that Cllr Stutt had been handling this.

f) Cemetery Bungalow maintenance
Cllr Bowers reported to Council that an emergency repair to the garage door had been addressed since the last meeting. Cllr Johnson reported that he had been investigating details and prices on a replacement front door. In response to a query as to why the PC were pricing replacement doors Cllr Johnson stated that whilst on site addressing the garage door he had spoken to he tenant who had asked him to look at the door which is badly fitting and leaks. Cllr Johnson reported that the glass in the current front door would not meet Health & safety standards. Cllr Johnson also advised Cllrs that the door is not a standards size so pricing will be difficult. Following discussions it was proposed by Cllr Holman that Cllr Johnson make further investigations into a replacement front door for the cemetery bungalow - 2nd Cllr Hodgson: all in favour: MOTION CARRIED.

Cllr Johnson referred to Cllr Stutt's report "Summary of present position" regarding the sewerage system at the cemetery bungalow. Cllr Hodgson gave a further update on actions that have already been taken and explained why he had previously proposed that the pipe-work only was addressed at this stage as the tank had been dye tested and there was no evidence of any problems with the septic tank. Cllrs discussed at length. Cllr N.Turner said that he wasn't entirely convinced that the current septic tank was working effectively and was not approve addressing the pipe-work only and proposed that a new septic tank and pipe-work are required utilising the existing tank and soak-away following clarification from the Environment Agency that this would be acceptable and at the same time ensure all surface water drainage is diverted away from the sewerage system - 2nd Cllr Holman: voting: 5 for, 3 against, 1 abstention: MOTION CARRIED.

g) Cliffords's Way Clerk
Cllrs considered the proposal for the disabled access from Exeter Road onto Clifford's way. Cllr Hodgson proposed approval of the scheme - 2nd Cllr Griffiths : all in favour: MOTION CARRIED.

S7.6.7. NEW BUSINESS

a) Parking on Exeter Road/A3124 junction ( 06/07)
Cllrs considered WPC Middleton's recommendations to have yellow lines around this junction and further discussed the e-mail received from PCSO Brown. Cllr N Turner said that he felt that yellow lines would be inappropriate and that the issue of yellow lines had come before the council on a number of occasions but the council and the community had resisted. Cllr N Turner further proposed that the PC make its own notices appealing to drivers and put then on cars parked in inappropriate locations - 2nd Cllr Cooper: voting 8 for, 1 against, 0 abstentions: MOTION CARRIED.

b) Vandalism ( 03/07)
Cllr Hodgson proposed that the PC leave 1 seat at the Old Ring 'o'Bells site- 2nd Cllr Griffiths: all in favour : MOTION CARRIED. It was agreed that the Clerk would liaise with Andrew Ware regarding the remains of the removed seat.

Cllrs discussed the vandalism to the seat at Old Chapel Gardens. The Clerk advised that the crime had been reported to the Police (Ref: Ct07311). Cllrs were advised that the three main struts had been damaged and that the whole seat was green and in need of treatment. Cllrs were advised of a request to remove the seat at this location. Cllr Hodgson said that the seat was fairly new and that he agreed that vandalism was a concern but that this did not justify its removal. Cllr Hodgson further proposed that the seat be repaired with the necessary strengthening added and the seat replaced at Old Chapel Gardens and that in addition to this the adjacent vegetation be cut back - 2nd Cllr Griffiths: all in favour: MOTION CARRIED.

Cllr Bowers said she was still concerned about this seat and the repeated incidents of vandalism. It was proposed by Cllr Griffiths that the PC make a running total of the costs to the Parish of vandalism: 2nd Cllr N.Turner: All in favour: MOTION CARRIED.

c) Litter bin provision ( 06/07)
Cllrs discussed the circulated paperwork for litter bins. Initial discussions centred around the provision of a litter bin at the bus shelter on the A3124. Cllr Holman proposed that a super-trimline 50 SL (with liner) in deep green supplied with fixings @ £83.80 to be erected on the sign post on the opposite side of the road - 2nd Cllr N.Turner: all in favour: MOTION CARRIED.

Cllrs further discussed a request for a litter bin audit around the parish. Two further locations at the Cemetery and Folley corner were discussed. Cllr Hodgson proposed that a Topsy 2000 litter bin complete with metal liner @£159.00 be ordered for the Cemetery - 2nd Cllr J.Turner: all in favour: MOTION CARRIED. Cllrs could not agree on the requirements for Folley Corner and agreed that a full audit had yet to take place. It was agreed to further these discussions at the next PC meeting.

d) DCC Minerals & Waste Development Framework : consultation
A copy of Cllr Bowers' response to the above consultation had been circulated prior to the meeting and Cllrs were advised that this had been submitted due to the dealine. Cllrs had no further comments to make on this issue.

PUBLIC PERIOD 11

The Clerk was instructed to write to Cty Cllr Rawlinson and ask for an update on all the County Council matters outstanding from the Clerks report for the PC meeting on 27th June.

Cllr Johnson stated that he was concerned about speeding in the Parish and asked that this matter be raised on the next agenda for full discussion.