Present: Cllrs Turner, Bowers, Stutt, King, Hodgson, Griffiths, Leahy, De Louvois & Camilleri

Apologies: Cllr N.Turner
Absent: Cllr Cowle

The minutes of the meeting held 27th September 2006 were confirmed and signed as a correct record.

1.10.6 REPORTS

Footpath no 42: Cllr De Louvois reported that there is still a problem with flooding to this public footpath but that he has been in contact with Mr Bennyworth and been assured that this is due to be addressed.

Conservation Officer: Cllr Bowers reported that she had been advised by Mr Tucker (TDC Conservation Officer) to supply TDC with digital photographs of the properties of concern.

DAPC: Cllr J.Turner reported on the DAPC's AGM.

Community Centre: Cllr Hodgson reported that TDC had responded to the PC's letter in connection with the Community centre and that CCOWS have been advised.

2.10.6. CLERKS REPORTS

The Clerk reported that TDC have replied to the PC's letter in connection with the Redrow development advising that the drainage & sewerage details are currently being considered by SWW and that TDC await a response.

Public Period

3.10.6. PLANNING

A) Returned from TDC

a) 1/1713/2006/REM Erection of new dwelling, 58 Westcots Drive: REFUSED
b) 1/1851/2006/AGR: New tractor and farm implement store, new building to be dug into ground, Horry Mill, Hollocombe: APPROVED
c) 1/1627/2006/FUL: Siting and screening of 4 domestic oil storage tanks, East Park, Winkleigh: APPLICTION WITHDRAWN

B) New Applications

a) 1/2177/2006/FUL: Retrospective application - replacing outhouse lean-to roof with pitched roof and alterations to create living accommodation, Tuckers House Fore St, Winkleigh : Cllr De Louvois addressed Cllrs and advised that he had concerns that the development could be used as an independent dwelling adding that he believed the statements made in the application were inaccurate which was clearly misleading. The Chairman read out a detailed letter of objection from the residents of the neighbouring property. Cllrs discussed the issues identified in the objection. Cllr J.Turner stated that he would support the application but would recommend conditions of approval to prevent the addition of a window overlooking the neighbouring property. Following discussions Cllr De Louvois proposed that the Parish Council REFUSE the application on the following grounds: The proposed construction would be quite separate from the main house, with its own discrete entrance door. It would be completely self contained and consequently could easily be adapted to serve holiday rental or, indeed, as a separate lodging. The Certificate of Ownership submitted by the applicant states that they are sole owners of the property. We consider that this statement is incorrect and have reason to believe that the true owners are Peter and Margaret Fishleigh": voting 4 for, 0 against, 4 abstentions: MOTION CARRIED: REFUSED.

C) Late Addition
Cllrs were advised that planning application 1/2097/2006/FUL had been received by Winkleigh Parish Council late and therefore had not been advertised fully by the PC. Cllrs were advised that the Clerk had been able to contact TDC today and been advised that they could wait until the November meeting for the PC comments. Cllr Hodgson proposed that determination be delayed until the November meeting to allow appropriate advertising of the application by the PC - 2nd Cllr King: voting : 7 for., 0 against, 1 abstention (cllr De Louvois): MOTION CARRIED.

4.10.6. FINANCE

a) Receipts and payments

The following payments were made following resolution of the Council:

TDC ( Road sweeping Jan 06 - Sep 06 inc) £ 1256.38 Chq 1152
Viking Direct (Stationary) £ 172.38 1153
N.Bullen (Clerk salary + expenses) £ 438.91 1154
Village Hall ( Hire for Police surgery) £ 33.00 1155

5.10.6. Current business matters

a) Discussions on Clerks Report
The Chairman advised that he is working on the re-draft of the policy element of the Parish Plan.

b) Priorities list (4)
The Chairman reminded Cllrs of the list of outstanding business.
The Clerk advised that she has had further communication from TDC in connection with the old Ring 'o' Bells site and that TDC are now claiming ownership. Following discussions it was proposed by Cllr Leahy that due to the new information the project on the Old Ring 'o' Bells site be removed from the outstanding list as no action can now be taken- 2nd Cllr Turner: All in favour: MOTION CARRIED.

c) Bus Shelter (4)
Cllrs Turner & Hodgson gave and update on the installation of the new bus shelter on the A3124 advising that the new shelter is now in place and that the old shelter had been removed. Cllr Hodgson advised that for the PC not to install the old shelter at the Cemetery grounds would rescind a previous resolution but in light of the Police comments rescinding would be appropriate. Cllrs were also advised that Broadwood Kelly PC are interested in purchasing the old shelter. It was proposed by Cllr King and 2nd by Cllr Turner that that previous resolution of the PC be rescinded and the old shelter not be relocated to the Cemetery grounds and further that Cllrs Hodgson and Turner would liaise with Broadwood Kelly PC to negotiate a good price for the old shelter: All in favour . MOTION CARRIED.
Cllrs were advised that the new shelter has no seats. Following discussions Cllr King proposed that no seats be installed in the new shelter at this time but that this could be reviewed in the future - 2nd Cllr Leahy : All in favour. MOTION CARRIED.
Cllr Turner proposed that a formal letter of thanks be sent to Kingsley Plastics and that a small plaque be adhered to the shelter informing that it was donated to the Parish by Kingsley Plastics - 2nd Cllr Hodgson: All in favour: MOTION CARRIED.
Cllr Hodgson further proposed that a requests are made to the appropriate bodies for the following : new bus stop sign, notice board for bus times and a litter bin - 2nd Cllr Camilleri: All in favour: MOTION CARRIED.
The Clerk was instructed to attend to the insurance of the new shelter, value being estimated at £3,000.
The Parish Council thanked Cllrs Hodgson and Turner for their efforts on this project.

d) TLSO Highways issues (4)
The Clerk advised Cllrs of TLSO's letter of response in connection with Winkleigh Primary School and Townsend Hill. TLSO have agreed to install "School flashing lights" on Townsend Hill to be operational from 8am-9am and 15.15-16.30. They also advised that the developers of Townsend Farm will be providing a footpath to the front of the development and that TLSO will investigate the possibility of providing an informal crossing point as well as a virtual footpath between Southernhay and Farmer Frank's Lane. TLSO have however advised that this second suggestion may not be possible due to the width of the road. Further details to be sent in due course. Cllr Bowers proposed that the PC respond giving full support to TLSO's proposals for Townsend Hill - 2nd Cllr J.Turner: All in favour: MOTION CARRIED.
e) Winkleigh Youth Club (2)
The Chairman advised that he had been contacted by Brian Holland who is researching a Youth Club project. The Chairman advised that Mr Holland will attend the November meeting.

f) Winkleigh cemetery Grounds (2)
Cllr Hodgson advised that the Headstone (Commander Steel VC) identified as needing urgent attention has now been addressed by the Royal British Legion. The British Legion contact had informally requested financial assistance but to date no further information has been received by the Parish Council.
The PC were advised that the family will address the headstone for Hocking
The actions required to the other headstones identified as needing attention can not be determined at this time as a quote is awaited for the fixing. Agreed to move to the November meeting.

g) Cemetery Bungalow Inspection (2)
Due to the sensitive nature of the discussion this item was moved to Part II later in the meeting.

h) Asset Inspection Chairman
The Chairman referred Cllrs to the asset inspection 2006 document provided by the Clerk. He advised that that some of the seats were in poor condition and needed attention but that the majority the seats needed cleaning and/or treatment. Cllr Hodgson suggested that the PC consider a form of "adoption" of seats that need cleaning to try to involve the wider community in protecting the community assets. Cllr Leahy responded that she felt that the seats needed to be in a good condition prior to any adoption plans. Following a lengthy discussion Cllr Camilleri proposed that the list of works be forwarded to Andrew Ware for action on a priority basis as appropriate. Mr Ware to be instructed to complete repairs/refurbishments to the value of £250 and to contact the PC when this limit is reached in order to get authorisation to continue- 2nd Cllr Leahy: All in favour: MOTION CARRIED.

i) Rent Review (1)
Due to the sensitive nature of the discussion this item was moved to Part II later in the meeting.

j) Precept (3)
Cllrs discussed the documents previously issued for consideration when determining the precept for 2007/8. It was agreed that further discussions would take place at the November meeting.

6.10.6. NEW BUSINESS

a) Cemetery Grass cutting contract (1)
The Clerk advised Cllrs that the current contract for the maintenance of the Cemetery grounds ended in October 2006 and that considerations for the new contract to start in March 2007 need to take place. Cllrs discussed at length and queried if the PC could award the contract again to Andrew Ware as they were happy with the standard of work and the fees involved. Clerk to contact DAPC to check the position.

b) Police Matters (1)
Cllr Camilleri advised that he had discussed the storage of Police bikes and the use of the Community centre for a "mini Satellite station" with the CCOWS group. Initial response very good but the matter needs to be raised with the Community centre Management Committee.
Cllrs also discussed the announcement in the Police newsletter of the departure of PCSO Steve Henderson. Cllrs stated that this would be a great loss to the community and instructed the Clerk to write to Devon & Cornwall Police advising them of such.

c) Dog Bins (1)
Cllr Leahy reported on complaints from Hollocombe at the lack of dog waste bins and suggested that the Parish Council consider the provision of 2 bins in Winkleigh and 1 in Hollocombe. The Clerk advised that she had made enquiries with TDC and been advised of the system for installation of the dog bins and that it involves the "one-off" purchase of the bins @ £81 + vat each after which TDC take responsibility for cleaning and servicing thereafter.
Following discussions Cllr Leahy proposed that the Parish Council authorise the purchase of 2 bins for Winkleigh and 1 bin for Hollocombe, 2nd Cllr Bowers: voting 5 for, 4 against: MOTION CARRIED.
The Clerk advised Cllrs that the situation with the lack of dog bins has resulted in a problem at Hollocombe where the litter bin is full of dog waste and the refuse collection are refusing to empty. It was proposed by Cllr Hodgson that the Parish Council request that TDC make special arrangements for collection (as described by the Clerk) and that Winkleigh Parish Council accept responsibility for the fee - 2nd Cllr King: All in favour: MOTION CARRIED.
Cllrs suggested that a notice be placed in Distinctly Winkleigh advising that dog waste should not be placed in the litter bins and also that notices are put on all the litter bins in the Parish.

e) Mobile lenthsman (1)
Cllrs were advised of attendance of Mobile Lengthsman in the village from 27/11/6 to 1/12/6. The Parish Council needs to prepare a list of works required prior to these dates.

PUBLIC PERIOD II

7.10.6 Late Items at the Chairman's discretion

1. Cllrs were asked to consider the developers suggestion of "Old Barns Close" for the new development at Townsend Farm. It was proposed by Cllr De Louvois that the name be approved - 2nd Cllr J.Turner : All in favour: MOTION CARRIED.

2. Cllr Bowers asked that the PC discuss at the November meeting paying for an advert in Distinctly Winkleigh to advertise the promotion of home insulation grants

There were a number of circulars, magazines and leaflets available for the Councillors to examine.

The meeting was then moved by resolution into Part II of the meeting to discuss work at the cemetery bungalow and the rent review.

Cllr Leahy declared an interest and left the meeting.

It was proposed that repairs up to the value of £150 are made to the back porch of the Cemetery bungalow to make it safe and serviceable : All in favour: MOTION CARRIED

It was proposed that the rent for the cemetery bungalow be increased by £5 per week: voting 4 for 3 against: MOTION CARRIED.

There being no further matters to discuss the meeting was declared closed.