Present: Cllrs J.Turner, M.Bowers, N.Turner, P.Stutt, S.Leahy, P.Camilleri, P.De Louvois, P.Griffiths

WPC Middleton & PCSO Henderson: Devon & Cornwall Police
Mr Cosford & Mr Hignell: Lloyds TSB

Apologies: Cllrs King, Cowle & Hodgson

The minutes of the extraordinary meeting held in August were confirmed and signed as a correct record.

1.9.6 GUEST SPEAKER: MR DAVID COSFORD: LOCAL DIRECTOR :LLOYDS TSB BANK

Mr Cosford addressed the PC explaining Lloyds reasoning behind the closure of the Winkleigh branch stating that declining usage was the major factor. Mr Cosford acknowledged Lloyds pledge not to close the 'last bank in town' in 2000 but said that 6 years on the policy has had to be modified adding that Lloyds had made large investments in the Post Office who are now able to provide Lloyds bank customers with banking services.
Mr Cosford stated that Lloyds have contacted each of their business customers to try to assist in helping them address the changes in the banking system and also advised that a clinic will be held at the Winkleigh branch on Wednesday 10-12 to talk through specific customer issues and assist in helping them manage the change in banking practice.
Mr Cosford then took questions from Cllrs responding that Lloyds had fully assessed the implications of the closure of Winkleigh bank and again stressed that the Post Office was now in a position to provide the same banking services to Lloyds customers as the Winkleigh branch. Mr Cosford conceded that this was the case for private customers but not for businesses adding that Lloyds are contacting all their business customer direct to try to address any problems or concerns.

2.9.6 GUEST SPEAKERS: WPC SALLY MIDDLETON & PCSO STEVE HENDERSON

WPC Sally Middleton addressed the Parish Council giving a full and detailed report of recent events in the village and arrangements for forthcoming events. The Police Newsletter was issued to Cllrs a copy of which will be placed in the notice boards along with a copy of detailed notes from the meeting.

PCSO Henderson informed Cllrs that direct information from the community is essential in handling the youth and encouraged Cllrs to contact the Police with any information that they have in relation to these issues.

3.9.6. REPORTS

Health centre: Cllr Leahy reported on the Chulmleigh Health Centre forum that she had attended. Cllr Leahy reported that problems of access to Chulmleigh Health Centre for some patients in Winkleigh was acknowledged and that some discussions are taking place regarding a regular taxi service one day a week. Cllr Leahy to continue monitoring.

TDC: The Clerk reported that a response had been received from TDC in connection with the Redrow residential development. Cllrs were advised that no individual street names would be required as the properties will be numbered to a single street.

Enforcement: The Clerk advised that an incident of unauthorised development of outbuilding at Tuckers House, Fore Street, Winkleigh had been reported to TDC. TDC have acknowledged the report and are investigating (ref: E/06/0235/UDRU)

4.9.6. CLERKS REPORTS

A copy of the Clerks report updating matters from the last meeting was attached to each agenda and displayed in the notice boards.

Public Period

5.9.6. PLANNING

A) Returned from TDC

a) 1/1216/2006/FUL: Creation of agricultural building, Stabdon Farm, Winkleigh: APPROVED
b) 1/1588/2006/FUL: First Floor extension to rear, 9 Park Place, Eggesford Road, Winkleigh: APPROVED
c) 1/1517/2006/CON: Complete demolition and clearance at The Old Stove Centre (pursuant to planning permission 1/296/2006/FUL): APPROVED
d) 1/1315/2006/LBC: Remove existing CGI roofs from outbuildings and replace with slate or thatch, Lower Bransgrove, Wembworthy: APPROVED
e) 1/1321/2006/FUL: Retrospective application for the retention of porch on south elevation and conservatory on north, Heath Farm, Winkleigh: APPROVED
f) 1/1217/2006/FUL: Proposed extension to existing agricultural building, Stabdon Farm, Winkleigh: APPROVED
g) 1/1458/2006/FUL: Two storey extension, Places Farm, Winkleigh: REFUSED
h) 1/1456/2006/AGR: Hay and straw storage, Ward Farm, Winkleigh: APPROVED

B) New Applications

a) 1/1851/2006/AGR: New tractor and farm implement store, new building to be dug into ground, Horry Mill, Hollocombe, Chulmleigh : APPROVED

C) Notice of Appeal

a) 1/1587/2005/OUT: Outline application for residential development for local worker, Part Helliers, Hollocombe, Chulmleigh
Councillors were advised of the date, time and venue of the Public Hearing on this application.

6.9.6 FINANCE

a) Office Equipment
The Clerk requested authorisation to purchase two two-draw filing cabinets. It was proposed by Cllr Turner that the Parish Council approve the request - 2nd Cllr Bowers: All in favour: MOTION CARRIED.

b) Payments & receipts

The following payments were made presented for authorisation.

Viking Direct Limited ( Stationary) £ 36.98 cheque 1146
DAPC ( 2 x Cllrs to attend AGM) £ 30.00 1147
Mrs N J Bullen (Clerks Salary & Expenses Sept) £478.53 1148
EDF Energy (Electricity Supply The Square) £ 12.90 1149
Winkleigh Community Centre (Hire) £ 20.00 1150

It was proposed by Cllr J.Turner and seconded by Cllr Griffiths that the payments above be authorised by the PC - all in favour: MOTION CARRIED

7.9.6. CURRENT BUSINESS MATTERS

a) Discussions on Clerks Reports
Clerk instructed to contact Mr Tucker , TDC's Conservation Officer to request an update and response to the letter sent in connection with the cottage at Folley Corner and the property in Castle Street

b) Development at Land between Shute Lane and Exeter Road

The Clerk read the response received from TDC in connection with queries raised regarding the sewerage connection to this site. Following discussions it was proposed by Cllr P.de Louvois that the Clerk write to TDC advising that work clearly related to drainage works is currently being actioned on the site and asking if TDC can confirm that the formal consultations with SWW , as indicated in the letter from the Chief Executive of 28th July, have taken place - 2nd Cllr Bowers. All in favour. MOTION CARRIED.

c) Priorities List (3)
The Chairman referred to the list of outstanding business of the Parish Council stating that items listed will not be addressed unless they were raised as agenda items and some action agreed. Cllr Leahy said she felt that some of the issues could be addressed quickly and should not be left on the list further proposing that as the Millennium Photographs have now been put on to disc by Janet Daynes and Gordon Fisher there is a formal record and the photographs sent to North Devon Record Office for secure storage. As there is no current outstanding action required on this matter the item should be removed from the list of outstanding business - 2nd Cllr J.Turner: All in favour: MOTION CARRIED.

Following a lengthy debate it was agreed that Cllrs would re-examine the list of outstanding business and raise on the next agenda any matters for further discussion.

d) Vandalism
Cllr Bowers advised that she had been approached by two residents of Barnstaple St. concerned about vandalism and asking for the seat at Old Chapel Gardens to be relocated. Following a lengthy debate it was agreed to await the outcome of the Police "Zero Tolerance" policy and review the request in 3 months.
Cllr Turner suggested that the Parish Council consider publicising the costs to the community as a result of vandalism.

e) Bus Shelter
Cllr Turner advised that the replacement bus shelter should be ready for installation by the 9th October and that the existing shelter needs removed prior to installation. Cllr Turner accepted the Police recommendation not to relocate the existing shelter to the Cemetery. Following debate it was proposed by Cllr Camilleri that the shelter would be temporarily stored for a 6 month period by Cllr Turner, 2nd Cllr Griffiths: All in Favour: MOTION CARRIED.

f) TLSO Highways issues
The Clerk advised that Simon Hill was no longer employed by TLSO and that she had been in contact with John Wilde. Mr Wilde has informed the Clerk that he is due to meet with the Head Teacher at Winkleigh Primary School at which time he will be discussing the Schools Transport Plan. Following this he will contact the Parish Council and arrange to meet and discuss the central issues raised by the Parish Council in connection with traffic problems in the village including Townsend Hill/Torrington Road. Cllrs Bowers reported that she had been to see Rev.Crowe and that he has agreed to cut back his hedge on Townsend Hill.

Cllrs were advised that TLOS had responded in connection with the PC's request for street lights to the Sports Centre. TLSO have stated that the scheme has been added to the Local Service Groups forward programme and like many other schemes is waiting for the relevant funding.

Cllr J.Turner reported that he had received a complaint for a parishioner about a road obstruction outside Goodleigh House. Following a long debate it was proposed by Cllr Tuner that the Clerk should write to the owners advising of the complaint, 2nd Cllr N.Turner: voting 6 for 1 against: MOTION CARRIED.

g) Winkleigh Community centre
Cllrs had already been issued with a copy of the CCOWS minutes. Cllr Hodgson had prepared two draft letters to be sent to TDC and DCC which were read to Cllrs. It was proposed by Cllr Turner and seconded by Cllr Bowers that the letters be sent on behalf of Winkleigh Parish Council : all in favour: MOTION CARRIED.

h) The Orchard, Winkleigh
The Clerk read out the response from Kingley Cabins in connection with public access to The Orchard and lakes. Cllr De Louvois said that he would monitor the situation and asked that the issue be raised again in March. Cllrs were advised that the Lakes have been investigated in connection with leakage and that remedial work by the Engineer is expected to start in the next week.

8.9.6. NEW BUSINESS

a)Proposed closure of Lloyds Bank
Cllrs had already been issued with a copy of the letter from Lloyds TSC explaining their announcement of the closure of the Winkleigh Lloyds Bank. Cllr J Turner said that despite the banks claim of justification in closure he felt that it would be a great loss to the community. Following a lengthy Council debate it was proposed by Cllr Leahy and seconded by Cllr Turner that a letter be sent to the Director and Deputy Director of Lloyds Bank protesting at the closure of the Winkleigh Branch.: All in favour: MOTION CARRIED.

b) Winkleigh Youth Club
Cllrs were already in receipt of a copy of the letter received from the Youth Club requesting support from the Parish Council and enclosing a petition for street lights from the village to the Sports Centre. Cllrs discussed and asked the Clerk to respond thanking the Youth Club and advising that this matter will be further discussed by the Parish Council.

c) Gambling Act 2005- Draft Statement of Principals.
Cllrs discussed and agreed a formal response to TDC's consultation document .

d) Winkleigh cemetery Grounds
Cllrs Hodgson & Turner had completed the inspection of the cemetery grounds and complied a report for all Cllrs. A number of headstones needing attention were identified and the Clerk instructed to contact the relevant families. It was discussed and agreed that a fee of £10 per headstone be levied for the re-fixing. Cllrs were advised of a major concern as to the stability of the headstone for Commander Steel. Cllrs were reminded that the headstone had been recently removed for renovation and not been secured correctly on return. The Clerk was instructed to contact Mr Fletcher on this matter. It was agreed that this matter would need to be raised again on the next agenda.

Following discussions it was agreed that the work required to the path at the cemetery needs to be re-quoted. It was proposed by Cllr Turner and seconded that the Clerk arrange for quotations - all in favour: MOTION CARRIED.

e) Circulation of Council documents
The Clerk raised concerns in respect of the circulation and return of Parish Council documents. Following a lengthy discussion it was agreed to investigate better communication systems between Cllrs.

f) Precept discussions
Due to time constraints this matter was not fully discussed. Cllrs agreed to consider the matter prior to the next meeting when a full debate could take place.

There were a number of magazines and circulars.

Meeting closed at 10.28 pm