Present: Cllrs Stutt, King, J.Turner, N.Turner, Hodgson, Griffiths, Leahy, Bowers & DeLouvois.

Apologies: Cllrs Cowle & Camilleri

1.5.6. Election of Chairman

The Chairman requested nominations for the office of Chairman. Cllr Bowers nominated Cllr Stutt. 2nd Cllr Leahy. There were no further nominations. Voting took place. All in favour: Cllr Stutt Elected chairman

2.5.6. Election of Vice Chairman

The Chairman asked for nominations for the office of Vice Chairman. Cllr Hodgson nominated Cllr King, 2nd Cllr J.Turner. There were no further nominations. Voting took place: All in favour: Cllr King Elected Vice Chairman

3.5.6. The minutes of the meeting held on 26th April 2006 were confirmed and signed as a correct record.

4.5.3 Reports

Cemetery: Cllr King updated Cllrs on the memorial for Commander Steele VC in Winkleigh cemetery advising that the Royal British Legion had organised the stone's refurbishment and would keep the Parish Council informed.

TAAG: Cllr Bowers reported on the last TAAG meeting advising that a number of issues had been covered including Quality Status, Precepts and elections. Cllr Bowers also advised that she had raised concerns about the sale of plots on Winkleigh Airfield.

Police: The Clerk had already issued Cllrs with a copy of WPC Middleton's newsletter. A copy to be posted in the notice board. Cllr Stutt reported on a recent incident in the parish. Cllr King stated that this issue had already been raised at the Annual Parish meeting and further proposed that a letter be sent to the Chief Constable complaining that 3 calls had been made to the call centre and no officer came in response - 2nd Cllr Hodgson: All in favour: MOTION CARRIED

5.5.6. Reports from representatives on other organisations

The Clerk had already issued copies of the reports to all Cllrs. A copy of each to be posted on the notice board.

6.5.6. Election of Officers and Representatives on other bodies:

Following a debate on the precise time to carry out the election of representatives in light of later agenda items the following Councillors were elected to represent the Parish Council at the meetings of the respective organisations.

a) Playing Fields Committee : Cllr J.Cowle
b) Village Hall Committee: Cllr J.Turner
c) Area Advisory Group (TAAG): Cllrs M.Bowers & P.Camilleri
d) Emergency Plan Cllr De Louvois
e) Internal Auditor Cllr S.Leahy
f) Pre-School Cllrs G.King & N.Turner
g) Winkleigh Community Centre (CCOWS) Cllr S.Hodgson

7.5.6. DISTRICT COUNCILLOR COWLE: REPORTS TO & FROM TDC

Cllr Cowle had provided a full report to the Parish Council a copy of which had been issued to all Cllrs. The Clerk to post a copy in the notice board.

A) New Applications

i) 1/0732/2006/COU: Change of use from retail back to restaurant, Oaktree Café,
Seckington Cross, Winkleigh : Cllr Leahy declared an interest and left the meeting. Cllrs stated that this premises had previously been used as a restaurant and also that access and parking were available. Proposed Approve- All in favour: MOTION CARRED: APPROVED

ii) 1/0868/2006/COU: Pumping Station (to foul sewer), Townsend Farm, Townsend Hill, Winkleigh: Following debate Cllr Bowers proposed that this application be APPROVED subject to there being no usage until such a time as the sewerage upgrade works have been completed to the satisfaction of all interested parties including, SWW, the EA and Winkleigh Parish Council : 2nd Cllr N.Turner: voting 7 for, 0 against, 1 abstention. MOTION CARRIED.

B) County Matters Planning Applications

i) NW.01/00869/2006: Proposed composting of shredded and screened biodegradable waste for use on the farm at land belonging to East Lake farm. (Location Winkleigh Airfield)

Cllr Leahy declared an interest and left the meeting. The Clerk read out 5 letters of objection to this application prior to the Cllrs discussions. Following debate Cllr Bowers proposed that Winkleigh Parish Council REFUSED this application on the following grounds:

1. Noise and odour
2. Pollution
3. Bioaerosols
4. Particulates and dust
5. Close proximity to sensitive receptors / health reasons
6. Feeding & breeding grounds for rodents
7. Proximity to the stream and potential leachate
8. Lack of any unbiased policing of the above 1-7.
9. Lack of compliance with the tenets of the LDF.

Further to point 8 the Councillors are concerned that the site is to be unmanned for the majority of time and that this would mean that the safety precautions and standards could not be under constant supervision.

The Parish Council also felt that the application was contrary to Torridge District Council's approved uses for Winkleigh Airfield.

The Councillors noted that the statements provided by the applicant were not entirely accurate and many of their statements unclear. 2nd Cllr Griffiths: All in favour: MOTION CARRIED.

ii) JR.01/00871/2006: Variation of condition 2 of approval 1/2344/2005 in respect of fencing and gate to access, hedge removal and replacement and increased size of blower building, at Winkleigh Waste Water Treatment Works, Exeter Road, Winkleigh : APPROVED

B) Notice of Appeal

i) An appeal has been lodged with the Secretary of State for Transport, Local Government and the regions against TDC's non determination of Application 1/1587/2005/OUT Outline application for residential development for local worker, Part Helliers, Hollocombe, Chulmleigh

The Clerk advised Cllrs that the original application had been received by Winkleigh Parish Council on 24th August 2005 and that it had been approved. Cllr King proposed that the Clerk correspond with the inspectorate advising that Winkleigh Parish Council have approved this application, 2nd Cllr J.Turner: all in favour. MOTION CARRIED.

a) Priorities List
The Chairman addressed the Council highlighting the increasing workload of the Parish Council. The Chairman said that he wanted to identify Cllrs to lead specific projects stating that the Council needed to find a way to address all the current issues which include a number of routine matters and also a number of ad-hoc matters. The Chairman invited Cllrs to consider ways in which the PC would better manage the workload.
Cllrs discussed at length. Cllr Hodgson suggested that the Officers of the Council consider a check list of work and activities and also stated that Cllrs should always liaise with the Clerk when moving on projects to ensure that there is no duplication of work and that the work load can be monitored better.
The Chairman expressed thanks to Cllrs who were working on projects and added that he felt that in some cases outside assistance was required that would be paid for from Council funds.
It was agreed that this matter needs further discussion.

Cllr N.Turner made his apologies and left the meeting.

b) Winkleigh Parish Plan
The Chairman stated that he was concerned that time constraints would prevent the full discussion required on this issue. This matter was moved to the next meeting.

c) Bus Shelter
Cllr J.Turner reported that he had been in contact with Kingsley Plastics in connection with the new bus shelter. Kingsley Plastics have requested a photograph of acceptable stone work design so that they can complete the facings on the shelter. Cllr Turner also queried if the Parish Council had formerly agreed to move the old shelter to the cemetery as this would need done before the new shelter is delivered.
Cllr Leahy said that she was concerned about moving the shelter to the cemetery grounds as this may encourage the youths to gather there. Cllrs discussed at length.
It was proposed by Cllr J.Turner that the bus shelter be relocated to the cemetery grounds, that it is bolted down and secured rather than providing a concrete base and that should there be any problems regarding the relocation the shelter be removed from the cemetery grounds immediately - 2nd Cllr King: voting 6 for, 1 abstention: MOTION CARRIED.

a) TDC Core Strategy Document
Cllrs had each received a copy of TDC's Core Strategy document. The deadline for responses is 30th June. It was agreed that Cllrs would individually respond to the Clerk to correlate the response for consideration at the June meeting.

b) Millennium Photographs
The Clerk addressed Cllrs in regard to the Millennium photographs giving a background to the discussions she has had with Gordon Fisher and Janet Daynes. Following discussions it was agreed that the Clerk would organise the transfer of photographs to disc to provide safe and secure records. It was also formally agreed that the Millennium Photographs would be temporarily entrusted to Gordon and Janet for use in a display for Winkleigh Fair week 2006 and that the PC would take the opportunity to request further photographs for the project.

c) Storage
The Clerk raised the issue of storage of PC documents advising that currently there is a large amount of paperwork held at her home which is not being stored correctly. Cllrs were asked to consider which documents , other than those which must be kept under legislation, need to be stored for future or historical reference. There must also be consideration of documentation requiring storage to meet the Freedom of Information Act (FOI). The Clerk asked Cllrs to consider a small building project to provide a storage area at the Cemetery Bungalow. Cllrs discussed at length a number of ideas for storage. It was agreed that Cllr Leahy would investigate hiring space and Cllr King would liaise with the tenant.
This matter to be further discussed at the June meeting.

Cllr Bowers asked that land use on Winkleigh Airfield and the advertising of plots for sale be raised on the June Agenda.

a) Receipts and payments

The following was received since the last meeting:
R.Gist (Memorial Winkleigh cemetery) £ 38.11

The following direct payment was made since the last meeting:
TDC (1/2 Annual Precept) £5500.00
DAPC (Annual Subs) £ 240.00

Total received at bank £ 5260.00

The following were authorised for payment at the meeting:
Allianz Cornhill (annual Insurance premium) £ 895.25 Ch 1132
Winkleigh Community centre (Hire) £ 15.00 Ch 1133
N.Bullen (Clerks Salary + expenses May) £ 470.61 Ch 1134

b) To receive final year end accounts

All Cllrs were issued with a copy of the Year end accounts for 2005/6 for consideration and ratification at the June meeting.

Cllrs were advised of a number of training courses available.
There were a number of circulars and magazines for inspection

The meetings was declared closed at 10.15.