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The Minutes ofExtra-ordinary General Meeting held on Monday 10th October 2005 at 7.30pm
in Winkleigh Village Hall

 


Cllrs Present
: King, Stutt, Bowers, J.Turner, Hodgson, Cowle, & Griffiths

Cllrs Apologies: N.Turner, Camilleri & de Louvois

 

S.1.10.5 REPORTS FROM REPRESENTATIVES ON OTHER BODIES/ORGANISATIONS

ELECTIONS: The Clerk advised Cllrs that an election had been called for Thursday 27th October 2005 and that there were two nominations for the vacant post of Councillor

POLICE: The Clerk reported that the Police Enquiry Point hours will be changed from 21st October 2005 and will now run from 9am till 10am on Fridays in the Village Hall.

VANDALISM: The Chairman updated Cllrs on recent incidents of vandalism and anti-social behaviour in the village advising that he was continuing to work with the local Police on this matter.

Public Discussion Period I

 

S2.10.5 PLANNING

New Applications

a) 1/1183/2005 : Amended application for residential development at land between Exeter road and Shute Lane for Redrow Homes

The Chairman asked for comments from Cllrs which covered concerns over sewerage, access onto Shute Lane, access through to Westcotts Drive, affordable housing provision, funds to Winkleigh Pre-school and the size and type of the development. Cllr Bowers read out a draft letter connected to this application regarding a photograph in Redrow Homes' Design Statement which claimed to be of a property in Winkleigh but is not.
Cllr J Turner declared an interest and did not take part in this debate.
Following a lengthy debate on the application Cllr Hodgson proposed that Winkleigh Parish Council REFUSE this application for the following reasons "

The Developers wish to connect to the existing sewerage pipe which is inadequate. It is essential that there is full compliance with the Planning Inspectorates recommendations following the 2002 hearing for WINK4 including the introduction of a new 400m main sewer from the new development to the sewerage works.
Extract from the Appeal Decision APP/W1145/A/02/1083237 17th July 2002 " 15. The agent for foul sewerage, North Devon District Council, has not objected to the proposal subject to certain conditions including the provision of a new sewer, the latest estimate of length being 400m. The appellants' agent says that this sewer could be provided and provision could be secured by a condition. The proposal is in outline and the detail of foul drainage could be left for future consideration, but the principal of provision of that sewer before occupation of a new dwelling is a matter for consideration at this stage, and has not been guaranteed. I consider that a grant of planning permission confers rights on householders to connect to a public sewer which, if exercised in this case, could lead to overloading of the existing sewer. There is no indication that a new sewer is in the sewerage agents' programme of works. No discussions have taken place between the applicants and the sewerage agent regarding requirements and there is no undertaking between the parties for sewer provision".
Winkleigh Parish Council note TDC's position on this by referring to a letter of 10th September 2004 from Mr A Seaman to Mr I.Lake of South West Water (ref: AS/LAH/D.7.1)
Extract " It is proposed that South West Water and Torridge District Council agree that given the compliance problems and capacity issues currently experienced within Winkleigh sewerage treatment works that all development proposals submitted as planning applications to Torridge District Council that increase foul effluent flows to the receiving sewerage treatment plant will not be permitted until such a time as the matter is reviewed and agreed by ourselves". Winkleigh Parish Council would state that there has been no material change to the sewerage system in Winkleigh since the time of the inspectors decision.


The building of 2 1/2 & 3 storey dwellings would be inappropriate and out of character with the rest of the village. Winkleigh Parish Council in returning their verdict on this application wish to emphasise their grave doubts on the veracity of the information supplied to them by both TDC and Redrow Homes.
We refer to Redrow Homes design statement, in which a photograph of a 3 storey house, purporting to be in Winkleigh village is superimposed onto a 2 storey house in Winkleigh. This is apparently to underpin and validate Redrow/TDc's assertions that "three storey houses are prominent within the central area of Winkleigh village". In fact no one in the village has ever seen this house and we are interested to know where Redrow found this photograph. The caption reads "two and three storey properties within Winkleigh Village".
Extract from letter of 9th August from Redrow Homes to TDC "2 ½ and 3-storey dwellings are prominent within the central area of Winkleigh Village and, as advised by Bob Williams, this form of detail was considered acceptable on the development site. As referred to above, we will be providing a further design statement to reinforce this point".
This letter alludes to the previously mentioned designs statement published by Redrow which is arguably a complete fabrication. Winkleigh Parish Council can therefore not be party to deceptive and misleading information which will enable design not in keeping with the traditional architecture of Winkleigh to be pushed through planning in this underhand manner and find these actions unacceptable.
Winkleigh Parish Council therefore insist that :

a) The Redrow Design statement be withdrawn from all Statutory consultees, TDC Planning committee, planning files etc and that an updated, valid version be substituted.
b) That owing to (1) the period for consultation be lengthened appropriately.
c) That the TDC Officer in question provide Winkleigh Parish Council with a list of names, numbers and addresses of all the 3-storey houses prominent within the centre of Winkleigh
d) That TDC upbraids Redrow for their lack of candour and due diligence in their supplying of misleading and inaccurate information.

Winkleigh Parish Council demand that urgent action is taken on this matter, and also want a prompt reply.


There is not enough detail in the application to confirm any rural distinctiveness of the development.
There is inadequate detailed information regarding the affordable housing provision to ascertain if the affordable housing will be advantageous to our local community. Further information was requested during the outline application stage and has not been forthcoming from TDC or Redrow Homes. Further information is required regarding Housing Association involvement, shared equity details & process per Sq ft for example.
The development would provide an additional burden on the pre-school facilities due to the rejection of the S106 request for financial assistance for relocation: reasons:

The new development consists of 30% affordable shared housing units therefore there will be a high density of young pre-school aged children. The existing facilities for pre-school education are woefully inadequate with a real risk of eviction from the site due to a possible sale of the property.
The additional children could not be catered for adequately on the existing site causing serous detriment to the pre-school education for young children.
The additional traffic, both pedestrian and vehicular, from the new development to the existing pre-school facilities would be a major additional road hazard due to the inherent geography of the village. The primary school site to which the pre-school wish to relocate is within a comfortable walking distance for both pre-school and primary school children along much safer roads.

The Parish Council note from documentation included in the consultation papers that Redrow Homes had offered a donation of £5000 on this matter but that the S106 was not supported by TDC. Winkleigh Parish Council would state that they would welcome a donation of £5000 but would reiterate that this sum would be inadequate to resolve the relocation and a larger donation more appropriate.

Winkleigh Parish Council would reiterate comments from previous consultations on this site that no work be carried out on Shute Lane as it has scheduled monument status and would further insist that the only pedestrian route be as shown on the applications as exiting onto the pavement adjacent to the A3124 which is near a bus stop which would improve safety and would comply with DCC's integrated Transport Policy.
Winkleigh Parish Council would also state that there be no access from this development through to Westcotts drive noting that the Developers have stated that they are prepared to remove any proposal for access to Westcotts Drive. : 2nd Cllr Bowers. Vote 4 for/o against/ 2 abstentions (Cllrs Cowle & J Turner) MOTION CARRIED

b) 1/1798/2005/REM: Residential development - house details plots 10 & 11, Townsend Farm, Winkleigh
Cllrs noted that this application was for detail of plots 10 & 11 and that they had responded to previous applications on this site. Cllrs stated that sewerage inadequacies applied to this application as did a request for financial assistance for the relocation of Winkleigh Preschool. Cllr Bowers proposed that this application be REFUSED due to inadequacies in the sewerage system (as detailed in (a)) and also the lack of rural distinctiveness of the development which is especially important as this development is replacing a number of traditional stone barns. Financial support fo Winkleigh Pre-schools relocation would also be requested- 2nd Cllr Hodgson: vote (5 for /1 abstention (Cllr Cowle): MOTION CARRIED

S3.10.5. MATTERS ARISING

a) TDC's Planning Decision
The Clerk gave an update regarding her enquiry into TDC's determination of application 1/1101/2005/OUT: Erection of new dwelling, Part garden 58 Westcots Drive, Winkleigh. Cllrs were informed that the first application (1/1117/2004 OUT) was refused due to sewerage issues and road width. Following the submission of application 1/1101/2005/OUT TDC consulted again with SWW who had no objection to this application therefore TDC state that the road width issue was not significant ground for refusal and the application was approved.
Cllrs discussed and the Chairman stated that he was happy to arrange a meeting with TDC Planning to discuss the discrepancies with the sewerage information. Cllrs King and Bowers agreed to attend as Parish Council representatives.

b) Parish Plan
The Clerk informed Cllrs that SWAN had now reconciled the Parish Plan grant.
The Chairman asked the Clerk to contact TDC again regarding their contribution to the plan which has yet to be received.
The Chairman stated that the Parish Council now need to get on and address the issues raised in the plan and agree priorities adding that the Cllrs need to engage support from local groups and organisations and the wider community.
Cllr Bowers asked that the Parish Council give a vote of thanks to all the members of the steering group for their work on the plan with special thanks to be given to Mr Roger Smith for his executive role. Cllrs were unanimous in agreement.
Cllr Hodgson proposed that the Parish Council formally call a meeting of all interested parties in November - 2ns Cllr Stutt: All in favour

c) Winkleigh Pre-school
Cllr King informed Cllrs of Winkleigh Pre-schools relocation plans stating that if the Parish Council make the application the fee would be £662.50. Cllr Hodgson stated that the Parish Council had already agreed assistance but asked for confirmation that the Primary School are happy with the proposals. The Clerk read out a letter from the Head Teacher of Winkleigh Primary School advising that she and the School Governors are fully in support of the pre-school relocation and had been involved at all stages with the plan.
Cllr King proposed that Winkleigh Parish Council support the Pre-school in every way that they can starting with the submission of the relocation planning application at the cost of £662.50- 2nd Cllr Hodgson: All in favour

d) Bus Shelter
Cllr J Turner gave Cllrs an outline of Mr Bennyworth's proposition to provide a bus shelter for the Parish Council. Cllr Turner explained that Mr Bennyworth of Kingsley Plastics had offered to provide a bus shelter free of charge on condition that the funds which the Parish Council would have paid for this shelter be donated to the Pre-school relocation. Cllr Turner stated that he had advised Mr Bennyworth that while the bus shelter was in a bad state the Parish Council had not yet budgeted for the purchase of a replacement. The Clerk advised that she had been in contact with the insurers regarding necessary repairs to vandalism and been advised that there is an excess of £125 per incident.
Cllrs discussed and agreed that more information was required before any agreement could be made. Cllr King proposed that Cllrs Turner and Hodgson obtain further details on this matter for the next Parish Council meeting 2nd Cllr Hodgson: All in favour. The Chairman added that he felt that the community should be consulted on this matter.


e) Winkleigh Community Working Party
Cllr J Turner said that as Winkleigh Community Working Party (WCWP) has been disbanded he felt that the remaining funds (£540.79) should be returned to the Parish Council funds.
The Chairman responded that WCWP had not just received Parish Council funds but from other organisations and individuals therefore he did not believe all the funds would belong to the Parish Council. Cllr King stated that when WCWP were convened it was by the Parish Council to address the PPL information on behalf of the Parish Council and therefore she felt that the funds should be returned to the PC. The Chairman said that he understood that WCWP had agreed that any remaining funds would be dispersed amongst "local good causes". Cllr Turner stated that the Parish Council would be the appropriate body through which to do this.
Following a long debate Cllr Hodgson proposed that further information on the legal position of the Parish Council on this matter be obtained from the DAPC - 2nd Cllr King: All in favour
Cllrs also asked the Clerk to contact WCWP and ask for an update of the financial position as it is 18 months since there was any formal communication.

S4.10.5. NEW BUSINESS

a) Precept Request
The Clerk informed Cllrs that she had now received communication from TDC advising that the Parish Precept request for 2006/7 must be sent to TDC before 4th January 2004 to be incorporated into the District Council's budget timetable.
Cllr Hodgson stated that the precept will need a lot of careful consideration as there have been a number of changes in funding including no matching grants, reduced Concurrent function grants and charges for elections.
Cllrs were also advised of a request for including in the precept by Ms Mondy on behalf of the Information Directory (WWW) . Cllr Hodgson proposed that this request be included in all precept discussions in the forthcoming months- 2nd Cllr King: all in favour .

b) TDC's Local Plan: Notice of Publication
The Clerk advised Cllrs that she was now in receipt of TDC's Local Plan stating that she had been asked to clarify the change in the plan from "woodburning" to "gasification". Cllrs agreed that this matter must be raised on the next agenda.

c) Additional Information from TDC in regard to WINBEG
Clerk formally advised Cllrs of the submission of additional information regarding PPL's Planning application 1/2149/2004/FUL.
Cllrs agreed to call an extraordinary meeting on Wednesday 19th October.

PUBLIC DISCUSSION PERIOD II

 

S5.10.5 FINANCE

a) Receipts and payments

Receipts since last meeting:

TDC (1/2 Precept) £4750.00

Cllr King proposed that the following payments be made 2nd Cllr J.Turner : all in favour.

Payments since last meeting:

Winkleigh Community centre (hire) £ 10.00 (cheque 1097)
TDC (1/4 Road sweep) £ 419.15 (cheque 1098)
Viking Direct (stationary) £ 39.89 (Cheque 1099)

S6.10.5. LETTERS AND CORRESPONDENCE.

Clerk read out letter from Community centre
Cllrs confirmed they were all in receipt of the letter from Winkleigh Society regarding the WINBEG application

There being no further matters to discuss the meeting was declared closed at 9.37pm