Cllrs Present: Cllrs Bowers, King, Stutt, J.Turner, Hodgson, Camilleri, Cowle, N.Turner , Griffiths & de Louvois
Mr J.Van-de-Laarschot Chief Executive Torridge District Council

Cllrs Apologies: None

The Chairman asked Cllrs if the minutes of the meeting of 27th July 2005 could be confirmed as a correct record. Cllr Camilleri queried a matter under "Matters Arising: Biomass" asking if the Parish Council had discussed TDC's response to their query regarding the length of time they were taking to determine the biomass application. The Chairman responded that at this junction in the meeting the Cllrs were ratifying the minutes of the July meeting not discussing issues arising from the meeting. Cllr Camilleri stated that he had not been in attendance and therefore his query was whether the PC had discussed TDC's response as this was not minuted. The Chairman again stated that at this point on the agenda the Cllrs were to confirm if the draft minutes issued were a correct record adding that as Cllr Camilleri was absent from the meeting he would be unable to take part in this decision. Following further disagreement Cllr Camilleri left the meeting.
The Cllrs confirmed the minutes of the meeting of 27th July 2005 as a correct record.
Cllr King apologised to those in attendance.

1.9.5 REPORTS FROM REPRESENTATIVES ON OTHER BODIES/ORGANISATIONS
TDC: The Clerk gave a detailed report of the situation regarding an amended planning application for the land between Exeter Road and Shute Lane advising that due to delays at TDC the application has only just been received and therefore had not been advertised but needed to be discussed. Cllr Hodgson proposed that an extraordinary meeting be called to discuss this application and any matters that can not be addressed on the current agenda- seconded Cllr King: All in favour. MOTION CARRIED.

ELECTIONS: The Chairman read out Mr Colgrave's letter of resignation from the Parish Council. Cllr Hodgson stated that a lot of Cllr Colgrave's work on behalf of the Parish Council had been unrecognised by the public and the council , these being important practical matters such as the refurbishment work to the Cemetery Bungalow. Cllr de Louvois proposed that a letter of thanks be sent to Cllr Colgrave - seconded Cllr J.Turner: All in favour: MOTION CARRIED.
The Clerk informed Cllrs that Cllr Colgrave's resignation had resulted in a casual vacancy on the Parish Council. A Poll will take place on 27th October 2005, any nominations must be received at TDC by noon 30th September.

POLICE: Cllr J.Turner queried why the Police were not in attendance when they had written to the Parish Council informing them that they would be. The Chairman responded that he had contact WPC Middleton and asked her not to attend this meeting adding that WPC Middleton will be attending later in the year.

WINBEG: The Chairman read out an update from TDC regarding PPL's planning application stating that additional supplementary documentation had been received which needed to be considered. Cllr Cowle stated that he had been advised by Mr Seaman (Head of Planning) that notices would be displayed in the press and on site advising re-consultation details.

Cllr Cowle read extract from TDC documentation stating that " A recent report by the Planning Inspectorate on Planning Appeals against Local Authorities' decisions on Planning applications revealed that TDC is the top performer in Devon for 2004/5."
Cllr Cowle also advised Cllrs of new food safety regulations and TDC's plans to address theses issues.

3.9.5: Mr John van de Laarschot: Chief Executive Torridge District Council

The Chairman welcomed Mr Van de Laarschot stating it was his understanding that it was Mr Van de Laarschots initiative to come to Winkleigh Parish Council to "build bridges". The Chairman stated that he felt the priority was to identify what will help improve the working relationship between the two councils.

Mr Van de Laarschott introduced himself and gave details of his background before taking up the role of Chief Executive of Torridge District Council. Mr Van de Laarschot stated that his aim was to turn TDC around quickly and efficiently and that he wants to open a dialogue between WPC and TDC to have a good working relationship.

The Chairman gave a summary is issues that have contributed to the current frustration including planning decisions & recommendations, contact with the planning department, the Local Plan's restrictions on industrial development in Winkleigh and TDC's internal problems. The Chairman then opened the meeting to Cllrs for questions:

Cllr De Louvois: stated that Winkleigh Parish Council had passed a vote of no confidence in TDC's Planning Department and that TDC had not responded directly to the Parish Council but had made comments in the local press.

Cllr Hodgson: Winkleigh Parish Council have been trying to support small scale light industrial development on Winkleigh Airfield and around the Parish with no support from TDC. Cllr Hodgson stated that TDC are bottom of the County league for economic development and that approval should be given to small scale development in areas generally agreed as acceptable.

Cllr Bowers: said TDC lacks transparency identifying issues between planning officers and the planning committee and also referring to a letter from Mr Pinney (TDC) to Mr Barton (WINBEG) offering money in 1998.

Cllr Griffiths: said that the Inspectors Inquiry (July 2002) proposed that the planning application for WINK4 be thrown out due to sewerage issues adding that at this time any suggested alternatives were not acceptable to the Inspector. Cllr Griffiths stated that now WINK 4 is moving forward on outline and full planning following the sale of the land and the introduction of a developer . Cllr Griffiths queried how this could be the case when there had been no change to the sewerage system.

Cllr N.Turner: stated that he believed that TDC had done a "U-Turn" on Winkleigh Airfield and put restrictions in place on an area previously designated for industrial development resulting in only renewable development being permissible. Cllr Turner added that there are local people who want to build on Winkleigh Airfield.

Cllr King: stated that there needs to be more emphasis on local housing for local people adding that Winkleigh desperately needs to retain young families and that to do this Winkleigh needs local affordable housing and local jobs.

Mr Van de Laarschott again addressed the Parish Council

Mr Laarschot stated that most of the issues identified were planning orientated and accepted that there have been problems. Mr Laarschot stated that Planning is governed by central Government but added that a new planning exercise starts soon that is intended to improve the system in the long term.
Mr Laarschot stated that up until very recently there was no overall vision for where the Council was going but that this had now been addressed following the agreement of Torridge's vision. Mr Van de Laarschot stated that this vision had been agreed with the cooperation of officers and members.
Mr Laarschot advised that TDC's vision was detailed in a booklet that was to be delivered door to door throughout Torridge. Mr Laarschot then gave an outline of TDC's vision and how it will be delivered.

TDC's Vision "Torridge a great place to live, work and visit"

There a four main goals: 1. Aiming to be an excellent Council
2. Improving the quality of life for all
3. Promoting sustainable economic growth
4. Safeguard our environment.
Mr Van de Laarschot stressed the need to work collectively and engage to deliver these goals adding that the situation must change now as TDC's current internal system would not. Cllrs were advised of the changes to be made:

a) Getting finances in order and focusing resources to do this.
b) IT needs improved integrated system
c) Improvement in process (expert help organised to dissect planning & benefits systems)
d) Culture Change: putting the customer first.
e) Accountability.

Mr Van de Laarschot said that he believed that the aims and goals of the Vision are deliverable adding that he and every officer and member must stand behind the new vision and make sure it is delivered.

The Chairman then opened the meeting again to Cllrs:

Cllr Hodgson said that he would like a regular one-to-one dialogue with TDC to avoid grievances becoming "blown out of proportion" but also to ensure that TDC have a full understanding of the Parish's wishes.

Mr Van de Laarschot said that the Local Development Framework process is ongoing and that LDF will supersede the Local Plan stating that it is very important that the Parish are involved and encouraged the Parish Council to highlight the Parish Plan with the District Council.

PUBLIC DISCUSSION

A number of questions were raised by the public and outlined below for information:

The unadvertised change to the Local Plan from "Woodburning" to "Gasification" plant on Winkleigh Area was highlighted along with a number of serious concerns about the way that the WINBEG application has been dealt with by TDC.

Concerns were raised about Mr Van de Laarschot's new planning project which during its implementation will take a number of senior planning personnel away from the department.

The new Chief executive was asked what TDC are doing as a Policy for energy conservation and renewable energy use in their buildings and associated properties.
Mr Van de Laarschot responded that the vast majority of TDC buildings are old, decrepit and energy inefficient but that unfortunately the costs of implementation would be much higher than any achievable benefits at this time.

Cllr J Turner proposed a vote of thanks to the new Chief Executive for attending the Parish Council meeting stating that he hoped that Mr Van de Laarschots's plans were achieved - 2nd Cllr King: All in favour.

4.9.5. PLANNING

A)Returned from TDC

a)1/0361/2005/REM: Residential Development, Townsend Farm: APPROVED
b)1/1567/2004/COU: Change of use to domestic curtilage to provide additional parking & turning and the improvement of existing access to Pittford Cottages: APPROVED
c)1/0336/2005/COU: Convert part field, currently grassland, to hard standing & exercise area for horses, Lane End Barn, Wembworthy: APPROVED
d)1/0352/2005/COU: Retrospective change of use of land to create driveway, Durdon Cottage, Winkleigh: APPROVED
e)1/1003/2005/FUL: New dwelling house, Dartmoor View Queen Street, Winkleigh: APPROVED
f)1/1002/2005/LBC: Listed consent for the above application: APPROVED
g)1/0729/2005/FUL: Conversion of garage into dining area & motorcycle store/workshop, 3 Ashplants Close, Winkleigh: APPROVED
h)1/1117/2005/FUL: Erection of steel building for housing cattle, Beechlea, Winkleigh: REFUSED
i)1/1171/2005/FUL: Rear first floor extension & renovation of building to front elevation, Caddition Farmhouse, Caddition, Bondleigh: APPROVED
j)1/1169/2005/LBC: Listed consent for the above application: APPROVED

B) New Applications

a) 1/1425/2005/LBC: Dismantle & remove original Georgian fireplace surround from sitting room and re-install in dining room, Hilliers, High Street, Winkleigh: APPROVED : All in favour

b) 1/1587/2005/OUT: Outline application for residential development for local worker, Part Helliers, Hollocombe, Chulmleigh: Cllr Hodgson abstained from the vote. APPROVED (7 for: 0 against: 1 abstention)

c) 1/1687/2005/FUL: Erection of conservatory & boiler house, Watermead, Hollocombe, Chulmleigh: Cllr Cowle abstained from the vote . APPROVED (7 for: 0 against: 1 abstention )

d) 1/1739/2005/FUL: 9 timber holiday cabins(1 to double as show cabin), 2 fishing lakes, wildlife garden and run a professional fishing operation, Western Barn, Hatherleigh Road, Winkleigh: Cllr J.Turner proposed that the application be approved subject to the condition that the cabins are for holiday use only and not permanently occupied: seconded Cllr King: APPROVED (6for: 1 against: 1 abstention Cllr Cowle). Cllrs also stated that they would like to request a donation towards the relocation of Winkleigh Pre-school.

e) 1/1726/2005/COU: Barn conversion for holiday use, Ward Farm, Bude Hill, Winkleigh: Cllrs Hodgson & Cowle abstained. APPROVED (5 for: 1 against: 2 abstention)

5.9.5. FINANCE

a) Receipts and payments

The following receipts have been banked since the last meeting:

F.J.Stevens (Memorial) 13.20
Co-operative Monumental (Memorial) 13.20
SWAN ( ½ Parish Plan Grant money) 2500.00

Cllr J.Turner proposed that the following cheques were approved for payment: seconded Cllr King: All in Favour

Dell (Computer) 637.94 (1087)
Hedgerow Print (Flyers for Parish Plan) 183.00 (1088)
DCC ( Parish Plan printing & associated works) 4335.75 (1089)
Winkleigh Village Hall (Hire) 80.75 (1091)
SWEB (Electricity to Winkleigh Square) 20.49 (1092)
Mr R Tricker (Parish Plan work) 25.00 (1093)
Community centre (Hire) 10.00 (1094)
Mr R.Smith (Parish Plan work) 114.25 (1095)
N.Bullen (Clerks salary + expenses (x2) ) 444.44 (1096)

b) Audit

The Clerk informed Cllrs that she has now received notification of completion of audit of the Parish Council accounts for the year ending 31.3.5. The Clerk advised that the Audit Commission had not identified any matters that require further attention and confirmed that the report will be advertised on the notice board.

PART II

The Parish Council then moved to Part two to discuss the Cemetery rent and the Clerks computer at which point members of the public and press were asked to leave.

a) Following detailed discussions it was unanimously agreed that the cemetery rent would be increased by ten pounds per week.: All in favour.
b) Following discussions it was agreed that in lieu of back rent a cheque for 637.94 would be issued to purchase a computer for the Clerk.: All in favour
c) Cllrs agreed that the Parish Council would require a broadband service and instructed the Clerk to proceed with a package up to a maximum of 20 pounds a month fee. All in favour.