Cllrs Present: Stutt, King, Cowle, J.Turner, Bowers, Colgrave, Griffiths, de Louvois, Camilleri & Hodgson

Cllrs Apologies: N Turner

1.6.5 REPORTS FROM REPRESENTATIVES ON OTHER BODIES/ORGANISATIONS

TDC: Cllr Cowle reported that TDC have now appointed a new Chief Executive Mr John van de Laarschot and also appointed Ken Miles to the post of Solicitor for TDC. Cllr Cowle also informed the PC that TDC Operational Services are working on the planned expansion of the green/cardboard recycling operation to include Winkleigh.

Playing Fields Committee: Cllr Camilleri informed the PC that although he was the PC representative on this committee he had been unable to attend any recent meetings. Cllr Cowle addressed the PC as the Chairman of the Playing Fields Committee. Cllr Cowle advised that the Committee have received a large bill from Pearce Construction after a 2 year period. He advised that the Committee do not have the funds to pay this bill but that they have some donations and will also be arranging to borrow the outstanding amount. Cllr Cowle reported some internal problems between clubs/organisations using the Sports Centre and said that all clubs need to share the responsibility for expenses.

Village Hall: Cllr J.Turner reported that the Village Hall is running well with regular bookings. There have been a number of recent investments including the purchase of a new cooker and the re-sanding of the main hall floor. Cllr Turner reported that the committee have managed to appoint a License Supervisor so that the Village Hall will now be able to host events for clubs/organisations when the new licensing legislation comes into place. Cllr Turner responded to Cllr Bowers enquiry regarding the damage to the ceiling in the main hall informing the Pc that Mr Skinner was initially awarded the repair contract but has since said he will be unable to action the work. New tenders are awaited.
Emergency Plan: Cllr de Louvois reported on the status of the Emergency Plan reminding Cllrs of the previous agreement by WPC (March 2005) on which emergencies to form the plan around. Cllrs were also informed that a notice will be issued in the next Distinctly Winkleigh requesting volunteers to assist in the case of an emergency.

Pre-School: Cllr King reported on the activities of the pre-school stating that they are a very active group with strong liaison with the Primary School. Cllr King gave an update on the groups planned move to the Primary School site and stated that the plans are still awaited.

Internal Auditor: Cllr Colgrave reported that he checks/reviews the work of the Clerk on the accounts and that he has no issues of concern.

Playing Field Committee: Cllr Cowle was proposed & seconded to represent WPC on the Playing Fields Committee: All in favour: MOTION CARRIED

Village Hall committee : Cllr J.Turner was proposed & seconded to represent WPC on the Village Hall Committee: All in favour: MOTION CARRIED

CCOWS: Cllr King advised that she would be unable to represent WPC on this committee. Cllrs discussed the issue that there are two committees connected with the Community centre ie, The Community centre Management Committee & CCOWS. Following discussions it was agreed that the elected representative would further liase with the Community Centre Committee to agree the best involvement by the Parish Council. Cllrs Stutt & Griffiths were proposed & seconded to represent WPC on the Community Centre Committee: All in favour: MOTION CARRIED.

Pre School committee: Cllrs King & N.Turner were proposed & seconded to represent WPC on the Pre-school committee: All in favour: MOTION CARRIED.

Emergency Plan: Cllr de Louvois was proposed & seconded to continue working on the Emergency Plan: All in favour: MOTION CARRIED

TAAG: Cllrs Bowers & Camilleri were proposed & seconded to remain in post as representatives of WPC on TAAG: All in favour: MOTION CARRIED. Cllrs were reminded that anyone can attend these meetings.

Internal Auditor: Cllr Colgrave was proposed & seconded to remain in post as Internal Auditor: All in favour: MOTION CARRIED.

Traffic Meeting: Cllr J Turner reported on the meeting held with PC representatives, members of the traffic group & Mr Hill DCC. Cllrs were informed that DCC had firmly stated that their funds are very restricted and that a priority list of proposals is required. The Chairman stated that he felt a further meeting was required with the traffic group.

Asset Inspection: Cllr King reported that she has started the inspection at the Cemetery but is awaiting a street map to complete the inspection. Cllr King also reported that she had been approached by a resident regarding painting of the shelter on Exeter Road but that she is still awaiting further information.

Parish Plan: The Chairman gave an update of the progress on the Parish Plan. Cllrs were advised that once the final printing date is known a Parish meeting will be called.

Footpaths: The Clerk advised that she has received and displayed in the public notice-board notification of a public path diversion order for Footpath no 35.Winkleigh.

Police: The Clerk advised that she had received notification that the Police Enquiry Point has been re-launched and will take place on Friday mornings (9am-11am) in the Village Hall. Notices have been placed in the village.
The Chairman informed Cllrs that he had met with the Temporary Rural Beat officer and gave him an update on recent incidents/activities in the village.

SWW: The Clerk advised that she had had a response from SWW regarding the Capital Plan. Mr Ian Lake (Development Planning Manager. SWW) had e-mailed stating that "At present there is a provision within the Capital Programme to evaluate the issues at Winkleigh during 2005/6 with an improvement scheme tentatively programmed for 2007/8". The e-mail stated that once further details were confirmed SWW will formally write respond to the PC's enquiry. It was agreed to put this matter on the agenda for the next meeting.

A) New Applications

a) 1/1003/2005/FUL: New dwelling house, Dartmoor View, Queen Street, Winkleigh
b) 1/1002/2005/LBC: Listed consent application for the above development

Cllrs discussed the above applications at length. Cllr Bowers said that sewerage was already a problem and that the situation has not improved referring to the SWW information already provided by the Clerk. Cllr de Louvois proposed that Winkleigh Parish Council refuse this application as the PC had previously agreed (in conjunction with TDC) that no further development would be approved until such a time as the sewerage infrastructure was improved. Seconded by Cllr Bowers: All in favour. MOTION CARRIED. Cllr Hodgson said he felt there were additional grounds for refusal and further proposed that the application also be refused on the grounds that the proposed dwelling lacks consideration of local distinctiveness of design in a listed area, incessant infill can lead to over-development which also is detrimental to local distinctiveness and concerns over the potential conflict with a residential development in close proximity to an existing commercial business. Seconded by Cllr J.Turner: voting 8 for, 0 against , 2 abstentions. MOTION CARRIED

c) 1/0791/2005/AGR: Agricultural determination for the extension to existing shed, Durdon Farm, Winkleigh : Cllr King proposed approval 2nd Cllr J.Turner: voting 8 for, 0 against, 2 abstentions: MOTION CARRIED

a) Biomass
The Clerk reported on verbal information received from TDC on 21/6/5. Cllrs were advised that a meeting had taken place between TDC Officers, PPL and PPL's Agents outlining TDC's concerns over the planning application. PPL have said that they wish to address these issues and have gone to do so. TDC now await a response from PPL, currently expected in approximately 4 weeks. Once PPL have submitted their further information TDC will decide what action to take next and consider if a further public consultation exercise is required. A report was also received from Winkleigh Society which the Chairman requested be copies to all Cllrs.
Cllr Camilleri queried why it is taking TDC so long to determine this application adding that he felt the Parish Council should be pushing TDC to make their decision. Cllrs discussed at length with the Chairman stating that this matter was raised at a recent meeting with MP Geoffrey Cox. Following discussions it was proposed by Cllr Hodgson that the Parish Council write to TDC stating their concerns over the time being taken to determine this application and requesting further clarification of the current position and when and what the next steps will be- seconded by Cllr King: voting 8 for , 1 against: MOTION CARRIED

Cllr Bowers informed Cllrs that Geoffrey Cox MP has plans to raise this matter in Parliament.

b) Land Use
The Chairman reported that he has now received all the information requested from Cllrs at the last meeting adding that with this information he will now work on addressing the issues formally and pull them together as a document. The Chairman confirmed that he will liase with other Cllrs involved in the land use issues.

b) Cemetery Bungalow
Cllr J.Turner proposed that Andrew Ware is asked to attend to the repairs required to the seat in the Cemetery , second Cllr King: All in favour Motion Carried

The Clerk advised that she had received one tender for the external work to the Cemetery Bungalow. It was agreed to discuss this matter in Part II at the end of the meeting.

c) Headstone Inspection
Cllr King queried the position regarding the Headstone Inspection at the Cemetery. Cllrs discussed this matter and agreed that there are a number of issues at the cemetery that need immediate attention including issues regarding maintenance of burial plots. It was agreed that this matter should be raised on the July Agenda with the Chairman adding that all Cllrs should circulate their information to each other prior to the meeting to allow a full debate.

1. Cllr Bowers requested that Sewerage be raised as a topic on the July Agenda.
2. Cllr Camilleri queried the position regarding the repair request to the pot-hole in Eggesford Road.
3. Cllr De Louvois proposed that the minutes for each meeting end with the time that the meeting was declared closed , seconded by Cllr King: All in favour: MOTION CARRIED

a) Receipts and payments
Payments authorised for at the meeting:

Winkleigh Community centre (Hire) £ 12.50 (1075)
Viking Direct (Stationary) £ 65.40 (1076)
SWEB (Electricity) £ 22.49 (1077)
N.Bullen (Clerk salary + expenses) £ 336.88 (1078)
H.M.Customs & Excise (VAT) £ 70.00 (1079)

The Parish Council were informed of the requirements of the External Audit and addressed the Statement of Assurance by the Parish Council. Cllrs were informed that Mrs Mitchell had now completed the internal auditor section and was happy that the accounts presented by the Clerk were an accurate account of the Financial position of Winkleigh parish Council. Cllrs addressed each item of the Statement of Assurance in turn confirming that all actions had been taken. The final document was then signed by the Chairman of the Parish Council.

The tender submitted was opened and presented to Council. It was proposed by Cllr de Louvois and seconded by Cllr Bowers to accept the tender issued by Mr Wilkie: All in favour: MOTION CARRIED.

1. The Clerk read out a letter from TLSO following a residents letter complaining about the proposed change of arrangements for the bus to Okehampton. It was agreed that the Clerk would make further investigations.
2. The Clerk read out a letter and presented to the Parish Council a new Devon flag from Mrs Pam Taylor of Great Torrington.
3. There were also number of magazines & circulars for consideration by Cllrs