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S1.6.5 MATTERS ARISING
a) Winkleigh Parish Plan
The Chairman addressed the Councillors and gave a brief background to
the formation of
the Steering Group to work on the Parish Plan. Cllrs were informed of
the main aims of the
plan identified by questionnaire responses from parishioners. The Chairman
stressed that
the funding deadline for the second half of the Countryside Agency's
Grant was close and
that the steering group are working to this deadline. The Chairman stated
that the action
stage of the plan will require community support and that as the plan
is produced the
community must be made aware that individual's involvement is essential
to achieve
results for the community as a whole.
The Chairman then invited Mr Roger Smith to address the Council. Mr
Smith referred to the draft plan that had been issued to each Cllr for
consideration prior to the meeting. Cllrs were advised that questionnaire
responses were the basis of the report and that Mr Smith had indicated
where there was clear support from responses or where he felt that caution
must be taken before action agreed. Mr Smith informed the Cllrs that
he had drafted a 2 x 2page flyer indicating the background, issues and
proposed actions to be considered for door to door delivery in the Parish.
Mr Smith also advised that he had asked for individuals who felt they
could offer their time to assist with the action programme to contact
the Chairman or the Clerk of the Parish Council.
The Cllrs then gave attention to the draft plan and commented on issues
as they came up in the document.
One of the issues identified for further investigation were the figures
presented in the document. Some of the figures came back as percentages
from the returned questionnaires. Cllr Hodgson stated that they may
not give a clear enough picture unless it was clearly stated that the
percentages were from the returns . ie page 23 where Cllr Hodgson queried
the percentage of over 60's in the Parish. It was agreed that there
would be clear guidance within the plan as to the origin of the figures
especially when they were formed from the response numbers. It was further
agreed that firm clarification of the figures for the number of properties
in the Parish needed to be established as did the current population.
Mr Smith explained where a number of the figures had been obtained but
it was generally agreed that the figures would be rechecked with TDC
& or DCC.
Another issue that resulted in discussion was the Sports Centre. Mr
Smith stated that the statements in the draft reflect the questionnaire
responses. Cllrs accepted this but said that as one of the statements
was that "there is a community perception that the Sports Club
is elitist and narrow in design" Cllrs felt that to balance this
the statement that there is a snooker club and Youth Club need to be
stressed at this point in the document.
Following discussions on the draft document the Chairman asked if there
were any further matters for discussion.
Cllr Turner queried if there would be photographs for the flyer &
plan. Mr Smith responded that it was hoped that photographs could be
used to improve the presentation of the document and break up the lengthy
text but warned that the introduction of photographs would be reflected
in the printing costs.
Cllr Bowers queried when the flyers would be ready. Mr Smith responded
that they have not yet been printed but that this would be actioned
soon and also stated that the printing of the flyers would be approx
£200. These would be delivered door to door in the Parish and
also left in collection points eg. Londis and the Post Office.
The Chairman queried how many full plans will be produced. Mr Smith
responded that initially he would get a quote for the printing of 750
copies. Cllr Hodgson queried if the budget will allow for this. The
Clerk responded advising Cllrs of the current position. Mr Smith said
that he felt that the budget would allow for this printing but obviously
he and the Clerk would need to liase and confirm expenditure to budget
before committing to printing. Mr Smith agreed to come back to the Parish
Council with quotes before proceeding.
Discussions then took place regarding the launch date of the plan. Following
discussions it was suggested that the APM and the launch are held at
the same time to achieve the best results. It was agreed that the dates
for the launch would need to be confirmed once the dates for completion
of printing were known.
Cllrs discussed ratification of the Parish Plan. It was acknowledged
that the document was "live" and therefore changes can be
made as time goes on.
It was proposed by Cllr King that the Parish Council approve the draft
document with amendments and instruct the Steering group to go ahead
with the production of the flyers and for the publication of the full
Parish Plan subject to finances being in place.- seconded by Cllr J
Turner : All In Favour: MOTION CARRIED.
Cllr King, on behalf of Winkleigh Parish , formally thanked Mr Smith
and the Steering Group for all their work and commitment to the Parish
Plan.
There being no further matters to discuss the meeting was declared closed.
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