Cllrs Present: Stutt, J.Turner, Cowle, Hodgson, King, Griffiths, Bowers, & de Louvois

Cllrs Apologies: N.Turner, Camilleri & Colgrave

Members of the public addressed the Parish Council regarding the planning application for residential development on land off Exeter Road Winkleigh. Issues including sewerage inadequacies, access and the proposed through road to the existing development were all brought to the Cllrs for consideration.

2.4.5. REPORTS

TDC: The Clerk gave details of TDC training events on the Code of Conduct for Councillors.
License: The Clerk reported that notification had been received of a notice of transfer of Justices' Licence for The Hayloft Club, Four Seasons, Winkleigh

Cllr Cowle outlined the new internal structure for TDC following the election of a new Chairman Cllr Gould.
Cllr Cowle informed Cllrs that additional funding had been secured for the Planning department following increased performance levels and also advised of changes in the planning process whereby more planning decisions are made by planning officers rather than the Plans Committee. Cllrs raised concerns about this new system and asked for clarification that applications could still be "called in" by the Plans Committee. Cllr Cowle confirmed that applications could still be called in.
Cllr Cowle responded to Cllr Hodgson's request for an update on the proposed biomass application that TDC are awaiting further legal information before agreeing to a date for determination.

4.4.5. PLANNING

a)New Applications

a) 1/0336/2005/COU: Convert part of field, currently grassland, to hard standing and exercise area for horses, Lane End Barn, Wembworthy: APPROVED
b) 1/0495/2005/FUL: New conservatory to replace porch at rear - residential use, 1 Pittford Cottages, Bransgrove Hill, Wembworthy: APPROVED
c) 1/0092/2005/FUL: Rear & First floor extension and the renovation of buildings to the front elevation, Cadditon Farmhouse, Cadditon Farm, Bondleigh: APPROVED
d) 1/0361/2005/REM: Residential Development, Townsend Hill, Winkleigh

Cllr de Louvois opened the debate by stating that Winkleigh Parish Council had previously agreed that they would not approve any further applications until there was a significant improvement in the sewerage infrastructure for Winkleigh. Cllr Hodgson responded that as this application already had outline approval he felt it was essential to maintain the Parish Council's involvement in the planning process for this application including an additional 106 agreement for funding for Winkleigh Pre-school's relocation. Cllrs discussed at length the existing 106 agreements and concerns over non compliance.

The meeting was temporarily adjourned at this time as the representatives from the Police had arrived at the meeting:

Inspector Geoff Woodley introduced himself to the Parish Council advising that he had taken over North Devon "Rural Sector".
Insp. Woodley then introduced WPC Sally Middleton , Neighbourhood Beat Officer, who is replacing PC Ron Loomes from 1st July 2005. Cllrs were given an update of recent activity in the village. Cllrs were advised that staff had now been recruited for the Police Surgery from 3rd May.
A number of questions were raised by Cllrs and addressed by Insp. Woodley.
Cllr Hodgson thanked the Police for attending the meeting and stated that that the Parish Council meet on the 4th Wednesday of each month (excluding Aug & December) and that the Police are welcome to attend whenever they can.

The meeting then moved back into formal Council business:

Discussions continued on 1/0361/2005/REM: Residential Development, Townsend Hill, Winkleigh

Cllr Bowers again stated that she was concerned that the previously agreed 106's for this development were not being enforced and proposed that "Clarification is required on the exiting 106 agreements for the Townsend Farm application to confirm that the 106's for sewerage and education contribution are still in place"- 2nd Cllr de Louvois : voting 6 for 1 against: MOTION CARRIED.

Discussions continued and Cllr Hodgson proposed "that an additional condition to the application would be that no dwelling will be occupied or their being a discharge of foul water drainage to the public foul sewer from the development until after such time as the sewerage works are suitably upgraded to the satisfaction of all authorities".- 2nd Cllr J.Turner: voting 6 for, 1 abstention: MOTION CARRIED

Cllr Hodgson further advised that he had been in contact with TDC and been advised that additional 106 agreements can be secured under certain circumstances and proposed " That an additional 106 agreement is secured as follows:

Proposal: " A sum of £50,000 to be paid to Winkleigh Pre-School to be used for the relocation of the pre-school to the Primary School site.
Reasons:
1) The existing facilities for pre-school education are woefully inadequate with a real risk of eviction from the site due to a possible sale of the property.
2) The additional children could not be catered for adequately on the existing site, causing a serious detriment to the pre-school education for young children.
3) The additional traffic, both pedestrian and vehicular, from the new development to the existing pre-school facilities would be a major additional road safety hazard due to the inherent geography of the village. The Primary School site is within a comfortable walking distance for both pre-school and primary school children along much safer roads.

Conclusion:
This development would be a direct cause of these problems which would be solved by the relocation of the pre-school. This can only happen with the assistance of a 106 agreement between the developer and the pre-school. Without relocation , generations of children from the development and village will be seriously disadvantaged by having a sub-standard pre-school education

2nd Cllr King: voting 6 for 2 abstained: MOTION CARRIED

Cllr de Louvois proposed that the application be REFUSED- 2nd Cllr Bowers: voting 4 for, 3 against: MOTION CARRIED

e) 1/0408/2005/CPE: Certificate of lawfulness, Existing use as restaurant, Pophams, Castle Street, Winkleigh: APPROVED

f) 1/0641/2005/OUT: Residential Development, site access, surface water attenuation and suds drainage scheme & footpath access to Winkleigh Village centre, Land between Shute Lane and Exeter Road, Winkleigh.

Cllr J Turner declared an interest and left the meeting.

Cllr Hodgson stated that the supporting documents for this application dealt with a number of the PC's initial concerns regarding development of this land including access onto Wetscotts Drive. He further added that this application included 30% affordable units which the PC have fought for and that therefore full consideration of the application was required. Cllrs raised concerns about sewerage inadequacies, access and development onto Shute Lane. Cllr Hodgson proposed that "this application be approved subject to the following additional conditions :
1) that no dwelling will be occupied or their being a discharge of foul water drainage to the public foul sewer from the development until after such time as the sewerage works and piping (including new 400m main sewer from the new development to sewerage works) are suitably upgraded to the satisfaction of all authorities.
2) that an additional 106 agreement is secured to provide funding for the pre-school (detailed as for 1/0631/2005/REM) and
3) that no work will be actioned on Shute Lane: 2nd Cllr King. : voting 4 for, 1 against, 1 abstention: MOTION CARRED: APPROVED SUBJECT TO CONDITIONS

5.4.5. MATTERS ARISING

a) Land Use
The Chairman advised that he was arranging a meeting to discuss land use for Cllrs who are prepared to work on this adding that this should be included in the Parish Plan. The Chairman advised that the group to be organised will work on a draft for the Cllrs to consider.

b) Travellers
Cllr de Louvois gave an update on the situation on Winkleigh Airfield. He advised that DCC have confirmed that they will pay for the site clean up but that as they will need to hire contractors this is expected to take approx 1 month. Cllr de Louvois informed Cllrs that the land owner will put in an earth bank to prevent a reoccurrence. Cllrs were also advised that TDC are looking into the rat problem now on this site. The Chairman thanked Cllr de Louvois for his work on this project.

6.4.5. NEW BUSINESS

a) Scheduled Monument Document
The Chairman gave some background detail to this agenda item. Cllr Hodgson stated that it was not clear in this document why the PC were to be involved. Following discussions Cllr de Louvois proposed that the Parish Council should respond that they are sympathetic to the restoration of this monument - 2nd Cllr Hodgson: All in favour: MOTION CARRIED

b) TDC's Draft Policy : Tackling Anti-Social Behaviour consultation
Cllr J Turner proposed that the Pc respond that the document was very good but that it was felt that implementation of the policy would be difficult: 2nd Cllr Hodgson: All in favour: MOTION CARRIED.

c) DCC's Minerals & Waste Development Frameworks
Cllrs agreed to move this item to the next meeting.

d) Interpretation Board
Cllr Griffiths reported complaints about the poor state of repair of the Interpretation board on Winkleigh Airfield. The Clerk advised that she had been in contact with TDC who were responsible for the interpretation board and was awaiting a response from Mr Adams.

e) Traffic matters at Winkleigh Primary School
Cllr J Turner informed Cllrs that Cllr N Turner had met with Mrs Rivans the Head Teacher of Winkleigh Primary School to discuss safety issued outside the school. The suggestions / proposals put to the school would need to be discussed by the School Governors at their next meeting.
The Clerk also confirmed that she is awaiting confirmation of dates for a meeting with DCC Highways (TLSO) & the Police to discuss traffic issues.
Cllr De Louvois said that he was concerned about the parking of the post vans causing congestion outside the Post Office. The Chairman agreed to contact the Post Office.

Cllrs were advised that the next meeting of the School Governors would be 24th May 2005.

a) Receipts and payments

The following were received since the last meeting:

W.Carne (Burial fees Creber & Leahy) £ 101.43
W.Carne (Purchase plot Leahy) £ 103.95

The following payments were approved and authorised:

TDC (1/4 road sweep) £ 419.15 (cheque 1064)
Winkleigh Community Centre (Hire of halls) £ 13.00 ( cheque 1065)
DAPC ( Local Council Review annual subs) £ 13.00 (cheque 1066)
Community Council of Devon (DPFA subs) £ 15.00 (cheque 1067)
Mrs N Bullen (Clerks salary + expenses April) £ 364.82 (cheque 1068)

b) Presentation of end of financial year account 31.3.05
Cllr Hodgson proposed that the accounts as presented by the Clerk were accepted as a full and accurate account of the financial position of Winkleigh Parish Council- 2nd Cllr J.Turner: All in favour: MOTION CARRIED

c) Asset Inspection
Cllrs discussed the need to formally inspect the assets of the Parish Council on an annual basis. Following discussions it was agreed that the Chairman and Vice Chairman would complete the inspection at the same time as the annual Cemetery Bungalow inspection at the end of each Council year.
Cllrs also discussed the potential need for valuation of assets for insurance purposes.
Cllr Griffiths stated that he felt the PC should investigate the position of the use of the Clerks personal computer and it was agreed to discuss this at the next meeting.

d) Cemetery Bungalow central heating :

The quote for the installation of Central Heating for the Cemetery Bungalow from Co-Heat Services had already been accepted @ £4325 + VAT and the Clerk advised that this quote was valid for 3 months. Cllrs considered funding of this project. Cllr J.Turner stated that the financial report shows that the Council's reserves are being utilised and that these need to be retained. Cllrs discussed. Cllr de Louvois proposed that the Cemetery Bungalow Central Heating work is funded from exiting funds- 2nd Cllr King: All in favour: MOTION CARRIED.
Cllr Hodgson proposed that the Clerk investigate borrowing up to £5000 for the Parish Council for future reference - 2nd Cllr J.Turner : all in favour: MOTION CARRIED

The Chairman then moved the meeting into Part II and the members of the public present left the meeting

PART II

Cllrs unanimously agreed that the tenant of the Cemetery Bungalow would be permitted to have a cat on the premises.

Cllrs discussed a recent incident at Winkleigh Cemetery.