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The Minutes of the Meeting held on Wednesday 24th November 2004 7.30pm
in Winkleigh Community Centre

Cllrs Present: Stutt, J.Turner, Colgrave, King, Bowers, de Louvois, Camilleri & Hodgson
Cllrs Apologies: Cowle & Colgrave

The minutes of the meeting held on 27/10/04 & 10/11/04 were confirmed and signed following one minor amendment.

 
Public Discussion Period
Mrs Wainwright addressed the Cllrs regarding planning application 1/2011/2004/COU.
It was stated that at the last PC meeting Cllrs had declared their position regarding the WINBEG application. Not all Cllrs were in attendance and were requested to inform the public of their position. It was stated that this matter was not on the agenda for discussion but could be included for the next agenda.
1.11.4. Reports
Licensing: Cllr J.Turner gave a report from TDC's meeting regarding the new licensing proposals
Community Centre: Cllr King gave an update from the Community centre committee and advised that they are currently working on drawing up a business plan.
Cemetery : the Clerk advised that Andrew Ware had accepted the PC's offer to continue the grass cutting contract for a further two years and that he had submitted a copy of his insurance & public liability certificate as requested.
2.11.4. District Councillor Cowle: Reports to and from TDC
Cllr de Louvois said that he was concerned that Cllr Cowle as a District Cllr can not answer some matters at Parish Council level due to his "dual-hatted " status.

3.11.4 Planning
A. Returned from TDC
a) 1/1103/2004/REM: (Relating to 1/1431/2003/OUT) : Partial reserved matters for estate road, foul & surface water drainage & plots 1 & 2 dwelling houses, Townsend Farm, Winkleigh - APPROVED:
Cllrs discussed TDC's decision to approve this application at length. Cllr de Louvois stated his concerns that TDC have once again totally ignored the PC's comments and decisions and further proposed that Winkleigh Parish Council write to TDC's Chief Executive and the Audit commission raising concerns over TDC's disregard of PC decisions and lack of responses.
Cllr Hodgson responded that TDC had explained their decision in the notice of approval and stressed that TDC have to make their decisions on planning applications under defined planning criteria that the PC do not necessarily base their decisions on. Cllr Camilleri further stated that recent planning meetings had been attended and the role of PC's as consultees was explained further stating that Mr Mal Brown had attended the last TAAG meeting advising that he was now responsible for the Planning Dept. Cllr Camilleri suggested that the PC take up Mr Brown's offer to look into PC's concerns over planning issues.
The Chairman addressed the Council stating that there is a continued concern over the working relationship between TDC and Winkleigh Parish Council and stressed the need to improve this relationship. Cllr Turner requested an amendment to Cllr de Louvois proposal and further proposed that Winkleigh Parish Council write to TDC's Chief executive and Mrs Ferguson inviting them to attend a PC meeting to discuss the Councils concerns - 2nd by Cllr Hodgson - voting 5 for 2 against - MOTION CARRIED Cllr de Louvois withdrew his original proposal. Cllr Hodgson proposed that a written request for a copy of the 106 Agreements associated with this application be sent to TDC - 2nd by Cllr Turner - All in favour ; MOTION CARRIED
b) 1/1784/2004/FUL: Extension to stable base, Ward Farm, Winkleigh - APPROVED
B. New Applications
a) 1/2000/2004/LBC: Removal of ground floor wall & 1st floor partition wall, Durdon Cottage, Winkleigh : APPROVED b) 2052/2004/FUL: Proposed replacement agricultural building, Court Barton, Winkleigh : Cllrs J.Turner & Hodgson declared an interest and left the meeting: APPROVED
c) 1/1928/2004/FUL: Erection of sun room, Clotworthy House, Torrington Rd, Winkleigh : APPROVED
d) 1/2011/2004/COU: Change of use of Wagtails from holiday accommodation to "Granny Annexe" ancillary to the Old Shippon, The Old Shippon & Wagtails, Wheatland Farm, Winkleigh: APPROVED
e) 1/2091/2004/FUL: Static free range laying building, Kinangop Farm, The Airfield, Winkleigh : APPROVED
f) 1/2068/2004/FUL: Proposed dwelling and attached garage together with conservatory, Jubilee Park, Looseden Cross, Winkleigh : APPROVED

4.11.4 Matters Arising
a) Matching Grants Cllr Hodgson issued a draft letter to TDC's Head of Finance regarding the recent announcement that TDC will not be continuing the Matching Grant system for 2005/6 and also that they have not matched payments expected by the Pc for 2004/5. Cllr Hodgson proposed that this letter be sent to TDC - 2nd by Cllr Turner - All in favour; MOTION CARRIED.
b) Vandalism Cllrs discussed a number of incidents of vandalism in the village over the last few months. The Chairman said that he felt there were two sides to the problem one being the actual damage and behaviour of the youths but secondly reasonable activities available for young people in the village. Following a lengthy debate where discussions included Police involvement, youth club activities and youths with mopeds from outside the village the Chairman made the following proposal "under the aegis of the Parish Council, we invite a number of people with experience/knowledge of this issue to consider how to deal with it in a more durable way. This should include exploring whether there is a real need to provide some better facilities for young people in the age group concerned -2nd Cllr Hodgson: All in favour MOTION CARRIED. The Chairman stated that he would expect to involve the parents and school in some way as well as the local Police. It was unanimously agreed that this matter must be included in the agenda for the next scheduled PC meeting. It was proposed by Cllr King and 2nd by Cllr Bowers that the bus shelter windows are not replaced at this time - All in favour; MOTION CARRIED.
c) Travellers Cllr de Louvois gave an update of the position regarding the travellers on Winkleigh Airfield. Cllrs were informed that there is still no information regarding the landowner of the site and that this means that no request to move on has been issued. The Clerk advised that DCC's Gypsy Liaison Officer had informed her that toilets and a skip were to be provided and that the Traveller Education team will be in contact regarding children on site.
5.11.4. New Business
a) Insurance for Parish Councils Cllr Camilleri said that at the last TAAG the issue of insurance for Cllrs over 75 was raised and that all Pc's represented had agreed to bring the matter up at their next meeting. The Clerk advised that she had checked the current policy and contacted the PC's insurers Cornhill informing Cllrs that the age restrictions in the policy refer only to section F "personal accident". Cllrs discussed and agreed that as this matter has now been highlighted at a full Council meeting all Cllrs are aware of the position and attend site visits etc at their own discretion. Cllr Hodgson stated that any Cllr over the age of 75yrs is now aware of the cover of the Parish Council and must take appropriate action themselves.
Public Discussion Period
Mrs Miller addressed the Council and suggested that when the Council are dealing with the issues of vandalism that contact is made with PC Ron Loomes who may be able to help co-ordinate a meeting. Mrs Tong queried if he PC could ask a representative from Police to attend a meeting to report on issues in the parish.

6.11.4. Finance
It was proposed by Cllr J.Turner and seconded by Cllr King that a donation of £50 be given to the Royal British Legion Poppy Appeal for the PC's wreath for Remembrance Sunday: All in favour
A) Receipts and payments
Community Council of Devon (2 x training courses) £ 24.00 (cheque 1036)
Winkleigh Community centre (Hire) £ 58.50 (1037)
Winkleigh Village Hall (Hire) £ 55.00 (1038)
Viking Direct (Stationary) £ 40.96 (1039)
Royal British Legion (Donation:wreath) £ 50.00 (1040)
A.Ware (1/4 cemetery maintenance + repairs) £ 385.00(1041)
Co-Heat Services (Bathroom suite for cemetery bungalow) £ 246.75(1042)
N.Bullen (Clerks Salary +expenses) £ 342.71(1043)
B) Precept.
Cllrs discussed the documents issued by the Clerk and a number of issues were raised. Cllr Hodgson stated that as TDC have stopped the Matching grants scheme the PC must be more selective when making grants for 2005/6.
Cllr Turner said he felt that the PC must budget within the precept for installing some form of heating for the cemetery bungalow further stating that the new rent is higher and therefore increasing the PC's income. Cllr King proposed the Parish Council install oil central heating at the Cemetery Bungalow and ask Cllr Colgrave to organise a spec - seconded by Cllr Hodgson - All in favour : MOTION CARRIED.
Cllr Hodgson confirmed that the precept for 2004/5 was £7500 and that the CFG from TDC had been £1600 stating that the CFG money that will not come from TDC for 2005/6 must be included in the precept calculations. Following discussions Cllr J Turner proposed that the precept for 2005/6 be set at £9500 - seconded by Cllr Hodgson - All in favour: MOTION CARRIED.
It was also agreed that the annual subs for DAPC should be removed at source as in previous years.

7.11.4. Letters & Correspondence

1. The Clerk notified Cllrs of a new document issued by DCC regarding Emergency Planning. The document was passed to Cllr de Louvois.
2. The Clerk advised that she had received notification of the intention to adopt DCC's Structure plan.
3. The Chairman read a letter from a resident regarding future planning for the Parish. It was agreed to pass this letter onto the parish Plan steering group.
4. The Chairman read a letter from a resident regarding the traffic group. The Chairman responded that he had dealt with this and was expecting an invitation to attend one of their meetings.
5. The Clerk issued copies of the Standard Boards new documentation.
The Council will then move into Part II to discuss issues regarding the tenancy of the Cemetery bungalow and also the internal workings of the Parish Council

The Council then moved into Part II to discuss issues regarding the tenancy of the Cemetery bungalow and also Tenders received for the maintenance work required.
1. Electrical Tenders Cllr Colgrave stated that he had met all 3 companies on site for them to quote for the electrical work further stating that each company had tendered following an electrical inspection by Squires Electrical. Three tenders were received for this work: Squires Electrical £237.92 + VAT MBE £551.92 (Including VAT) T.J.Bertram £150.00 Cllrs discussed and examined the contents of each tender as there appeared to be a large variance in prices. Cllrs examined the tender by MBE in which the company claimed that there were issues of concern at the bungalow that had not been covered under the initial inspection and the company stated " If you find you only want the work stated on the report completed I would not be able to give a satisfactory inspection result". Cllrs discussed the additional issued raised by MBE and agreed that this work would be required before any tenant could occupy the property. It was proposed by Cllr J Turner that the tender from MBE be accepted -2nd by Cllr de Louvois - All in favour: MOTION CARRIED.
2. Internal work Two tenders were received for this work despite wide advertisement. John Parker £ 760.00 Phillip Skinner £ 898.00 It was proposed by Cllr Colgrave and seconded by Cllr de Louvois that the tender from John Parker be accepted; All in favour : MOTION CARRIED.
3. Applications for the tenancy The Council had received 5 applications for the tenancy of the Cemetery Bungalow, 3 of which were from families with children. Cllrs Colgrave and King, as agreed at the last meeting, arranged interviews. Three applicants had been interviewed. Cllrs King & Colgrave gave details of each of the interviews and the references given for each applicant. Following discussions Cllrs King & Colgrave stated that they would recommend that the tenancy be given to Ms Claire Leahy and her family.