Present: Cllrs Cowle, Camilleri, Stutt, J.Turner, De Louvois, Bowers, Griffiths & Hodgson.
Apologies: Cllrs King, Colgrave & N.Turner

S1.9.4 Public Discussion Period
The Chairman addressed the public regarding participation in the public discussion period of the meeting.
Ms Mondy stated that she was curious of PPL's intentions in their request to meet with the PC away from the public and also said that the last meeting at Lapford had not been professionally run by PPL. The Chairman responded that this matter was to be discussed during the meeting.
Mr Lausen reported on new information collated by DUST.
Mr Smith alerted Cllrs to recent newspaper articles in the Times.
Ms Daynes queried the PC's legal position regarding impartiality. The Chairman responded that this matter would be covered during the meeting.

S2.9.4 Matters Arising: Re PPL's Proposals
a) Update on information to date
i) Legal Position: The Chairman reported that further information regarding the Parish Council's legal position had been sought from the DAPC and NALC. Specific legal advice is expected in the near future.

ii)Reports: The Chairman advised that SWRDA have approached the PC with an invitation to meet and discuss the reports commissioned for the WINBEG proposal. The Chairman reported that this meeting had not yet taken place as despite indications that SWRDA would have the information required this was still not available. The Chairman further reported that a meeting had been agreed with SWRDA and John Burnett MP for 9th September to which two of the PC Cllrs would attend but that due to the delay in issuing the reports a new date of 29th September had been agreed.

iii) PPL: The Chairman reported that PPL had contacted the PC again regarding an invitation to meet outside a PC meeting despite having received the Chairman's letter explaining the PC's position. The Chairman said that he was trying to determine the reasons for holding such a meeting as they appear to want to hand over the reports but the Chairman said he felt that the PC would need to have see the reports and examined them before any meeting with PPL.
The Chairman further reported that PPL and the Architects acting on their behalf have both asked if the reports etc could be issued to the PC on CD.ROM. Cllrs were advised that the Chairman had responded that hard copies are essential but that a CD.ROM as an addition resource would be appropriate. Cllr Hodgson said that he believed that SWRDA had agreed that the PC would get copies of all the reports and proposed that all information issued to the PC should be received as printed versions to be held in Council archives as a permanent record with any electronic version as additions if appropriate -seconded by Cllr De Louvois - All in favour.


b) Consultation with the community
The Chairman said that he felt it was essential that the PC have an agreed approach to community consultation and a format for any programme of events and that consideration had to be given to how the PC will establish the views of the whole community.

Cllrs debated at length the timing of an exhibition and public meeting. Concerns were raised about the reports (EIA, Economic Impact & Biomass Feedstock) not being available and no indication of when they will be available. Cllr Bowers said she felt that as the PC do not know when the planning application will be submitted there may not be enough time to address the issues concerned if the PC wait to hold an exhibition . Discussions continued regarding the time constraints of the planning process and Cllr Hodgson proposed that the PC contact TDC and confirm verbal information received to date that TDC would allow 16 weeks for determination the application - seconded by Cllr Bowers - All in favour.

Cllr de Louvois reminded Cllrs that until the planning application is received legally the PC can not make any decisions . Cllr Hodgson responded that once the reports are received that PC should investigate and validate the information further adding that with this information the PC would be in a better position to respond to the application on its receipt. Cllr Bowers stated that she believed that PPL had, at a previous meeting, said that the EIA may not be complete when the planning application is submitted. Cllr Hodgson proposed that the Parish Council write to all the agencies involved asking for copies of the reports commissioned or an update of the status of the report and the expected completion date requesting a formal response by the end of September - seconded by Cllr de Louvois - All in favour

Cllrs discussed a format for consultation Cllr Bowers proposed that an exhibition of the information available to date be held on Saturday 2nd October 2004 to be followed by a public meeting - seconded by Cllr Hodgson - All in favour. It was agreed that the exhibit would be held at the Community centre and would need to be manned by Cllrs and available from 9am until 6pm to be followed by a public meeting at 7.30pm.
Cllr Hodgson stated that further events will depend on the issuing of the commissioned reports but suggested that following the exhibition and public meeting on 2nd October once the reports had been received and full investigation been completed, meetings with the agencies involved would need to be held to address any queries or questions the PC had . Cllrs agreed that a further exhibition would be held. This exhibition would be an opportunity to ensure that the public have access to the reports and also to appraise the community of the PC's response to the reports. It was anticipated that a further public meeting would need to be held at this stage.

Cllr Griffiths stated that the community need to be made aware that the PC are addressing this issue in full.
The Chairman advised that PPL may approach the PC about their exhibition and public consultation and asked Cllrs for their comments on this. Cllr Hodgson said that this matter was not for the PC to be involved in and that venues etc are available in the Parish further stating that PPL are welcome to attend any PC meeting to address the Council.
Cllrs debated ways in which the views of the community could be accurately established including discussions regarding a Parish Poll. The Chairman advised that a Parish Poll would have to paid for by the PC and advised Cllrs on the legal standing of a Parish Poll. Cllrs agreed that this matter needs further consideration and accepted that there are a number of ways of establishing the wider community views.

c) Invitation from PPL to meet
The Chairman said that this matter had been discussed earlier in the meeting and required little further consideration. The Chairman clarified the PC's comments that PPL should continue with their planned programme of events regarding an exhibition and public meeting and that the PC would continue with their own programme of events, there would not be available space for PPL to be involved with the PC's exhibition and that PPL were welcome to attend any PC meeting to address the Cllrs.

d) Other Agency Involvement
The Chairman stated that this matter had been addressed earlier in a meeting and that no further consideration was required. The Chairman reminded Cllrs that a meeting has been arranged with SWRDA and John Burnett MP to which two representatives of the PC will attend on 29th September 2004.

S3.9.4 Public period

S4.9.4 Planning Application
Due to a tight deadline the following application was determined by the Parish Council .
a. 1/1510/2004/REM Agricultural workers dwelling, East Ashley Farm, Wembworthy - Cllr Cowle declared an interest and left the meeting. Cllr J Turner proposed that the application be approved - seconded by Cllr Camilleri - All in favour APPROVED